Job Code: 06
Location: Pune & PCMC
Experience: 4–5 Years in Billing, Contracts, and Vendor Management in the Construction/Real Estate Industry
Qualification: B.E./B.Tech in Civil Engineering
Job Role:
Ensure smooth and accurate flow of data, information, and updates between departments in line with SOPs and organizational protocols for effective inter-departmental coordination.
-
Prepare and document Work Allotments for vendors based on instructions from the site team, ensuring timely, clear, and error-free recording of the scope of work.
-
Manage all aspects of Contract Allotment, including documentation, data entry, and MIS reporting, ensuring timely execution with zero errors.
-
Carry out the Vendor Registration process and compliance documentation accurately and without delay.
-
Generate and circulate a weekly report highlighting pending vendor requests to all concerned HODs for proactive resolution.
-
Ensure Work Allotments are forwarded to the billing department within the stipulated timelines to prevent billing delays.
-
Coordinate with the Site team for the timely release of Retention Dues to vendors after project closure, ensuring all documentation is in place.
-
Obtain and verify Balance Confirmations, Credit Notes, and GST Compliance details from vendors.
-
Provide updated Rate Data to the site team ahead of final rate negotiations.
-
Maintain a detailed database of current vendors, including project-wise work allotment records, and share this data with HODs/management as required.
-
- Build and update a database of interested vendors for potential work allotments and share it with relevant stakeholders when needed.
