Job Description – Accounts ExecutivePosition
Accounts Executive
Department
Accounts & Finance
Reporting To
Accounts Manager / Finance Manager
Qualification
- Bachelor of Commerce (B.Com.) – Mandatory
- Additional certifications in Tally, GST, or Accounting Software will be an added advantage.
Experience
- Minimum 3–4 years of relevant experience as an Accounts Executive in a reputed organization.
- Hands-on experience in Tally Prime, GST compliance, banking transactions, and accounting operations.
- Experience in handling sales, purchases, taxation, and documentation independently.
Job Summary
The Accounts Executive will be responsible for managing daily accounting operations, preparing invoices, maintaining financial records, handling GST-related documentation, recording transactions in Tally, coordinating banking activities, and ensuring timely reconciliation of accounts. The role requires accuracy, confidentiality, and adherence to statutory compliance.
Key Roles & ResponsibilitiesSales & Billing
- Generate Proforma Invoices (PI) accurately as per customer requirements.
- Prepare and generate Tax Invoices in Tally.
- Verify invoice details before final submission.
- Maintain invoice records and customer billing documentation.
- Coordinate with the sales team regarding invoice-related queries.
GST Compliance
- Prepare E-Invoices through Tally and GST Portal.
- Generate E-Way Bills through Tally as well as manually from the GST Portal whenever required.
- Ensure GST compliance while preparing invoices.
- Verify GST details, HSN codes, tax rates, and customer GSTIN before invoice generation.
Purchase Accounting
- Record purchase invoices accurately in Tally.
- Verify supplier invoices with purchase orders and supporting documents.
- Maintain purchase registers and vendor records.
- Ensure timely accounting of all purchase transactions.
Payment & Receipt Accounting
- Record customer payment receipts in Tally.
- Update outstanding receivables regularly.
- Maintain proper records of customer collections.
- Coordinate with customers regarding payment confirmations when required.
Credit & Debit Notes
- Prepare and issue Credit Notes in Tally.
- Prepare and issue Debit Notes in Tally.
- Maintain proper supporting documents for all adjustments.
- Reconcile debit and credit note balances periodically.
Banking Operations
- Handle banking transactions through:
- Cheque
- Cash
- RTGS
- NEFT
- Record all banking transactions accurately.
- Coordinate with banks regarding deposits, transfers, and payment confirmations.
- Ensure timely updating of bank entries in Tally.
- Assist in daily bank reconciliation whenever required.
Reconciliation & Reporting
- Perform monthly Sales Reconciliation.
- Perform monthly Purchase Reconciliation.
- Verify ledger balances with supporting documents.
- Identify and resolve accounting discrepancies.
- Prepare reconciliation reports for management review.
Documentation & Record Management
- Maintain proper filing of:
- Sales Invoices
- Purchase Invoices
- Debit Notes
- Credit Notes
- Payment Vouchers
- Bank Documents
- Maintain physical and digital records systematically.
- Verify monthly hardcopy files of sales and purchase documents.
- Prepare a Monthly Missing Hardcopy Report highlighting pending or unavailable documents.
- Ensure proper document retrieval whenever required for audit or management.
Compliance & Coordination
- Ensure accounting records comply with company policies and statutory requirements.
- Coordinate with internal departments for documentation and approvals.
- Provide required accounting documents during internal and external audits.
- Maintain confidentiality of financial records.
Required Technical Skills
- Strong knowledge of Tally Prime.
- Good understanding of GST, E-Invoice, and E-Way Bill procedures.
- Knowledge of accounting principles and bookkeeping.
- Good command of Microsoft Excel (VLOOKUP/XLOOKUP, Pivot Tables, basic formulas).
- Familiarity with MS Word and Outlook.
Required Soft Skills
- Strong analytical and numerical ability.
- Excellent attention to detail.
- Good communication and coordination skills.
- Ability to work under deadlines.
- Strong organizational and documentation skills.
- Honest, responsible, and able to maintain confidentiality.
- Problem-solving and time management skills.
Key Performance Indicators (KPIs)
- Timely generation of Proforma and Tax Invoices.
- 100% accuracy in purchase and sales entries.
- Timely preparation of E-Invoices and E-Way Bills.
- Accurate recording of payment receipts and banking transactions.
- Monthly sales and purchase reconciliation completed within deadlines.
- Zero major accounting errors.
- Proper maintenance of physical and digital accounting records.
- Timely submission of monthly missing hardcopy reports.
- Compliance with GST and company accounting procedures.
Preferred Candidate Profile
- B.Com. Graduate with 3–4 years of relevant Accounts Executive experience.
- Proficient in Tally Prime and GST processes.
- Experience in independently handling billing, accounting entries, reconciliations, banking transactions, and documentation.
- Able to work efficiently in a fast-paced business environment with minimal supervision.
Pay: ₹15,000.00 - ₹22,000.00 per month
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
