Back Office / MIS Executive – Payroll & Compliance
Department
HR Operations / Payroll
Job Summary
We are looking for a detail-oriented Back Office / MIS Executive to support payroll operations, MIS reporting, salary reconciliation, and statutory compliance activities. The candidate should have good knowledge of MS Excel, formulas, data reconciliation, PF & ESIC records, and payroll-related reports.
Key Responsibilities
- Prepare and maintain daily, weekly, and monthly MIS reports related to employees, payroll, attendance, salary, and compliance.
- Prepare and validate salary files and perform detailed reconciliation before salary processing.
- Reconcile salary data with attendance, employee master data, deductions, additions, and other payroll inputs.
- Perform PF reconciliation, including matching employee-wise PF deductions with PF challans and payroll records.
- Perform ESIC reconciliation, including matching employee-wise ESIC deductions with ESIC challans and payroll records.
- Verify PF & ESIC challan amounts against payroll data and identify any discrepancies.
- Maintain employee-wise records and trackers for PF, ESIC, salary, attendance, and other payroll-related information.
- Identify and resolve discrepancies in salary files, payroll reports, PF/ESIC data, and employee records.
- Prepare reconciliation statements and exception reports for management review.
- Maintain proper documentation and records for payroll and statutory compliance.
- Coordinate with the HR, Payroll, Accounts, and Operations teams for data validation and issue resolution.
- Ensure accuracy and confidentiality of employee and payroll information.
- Support the team in preparing various Excel-based reports and management dashboards.
Required Skills
- Good knowledge of MS Excel.
- Strong knowledge of Excel formulas such as VLOOKUP/XLOOKUP, SUMIF/SUMIFS, COUNTIF/COUNTIFS, IF, IFERROR, Pivot Tables, and data validation.
- Good understanding of MIS preparation and reporting.
- Experience in salary file reconciliation.
- Knowledge of PF & ESIC reconciliation and challan matching.
- Good analytical and numerical skills.
- Strong attention to detail and accuracy.
- Ability to handle large volumes of employee/payroll data.
- Good coordination and communication skills.
Qualification & Experience
- Qualification: Graduate in any discipline.
- Experience: 1–3 years in Back Office, MIS, Payroll, HR Operations, or related functions.
- Candidates with experience in manpower/payroll processing and statutory compliance will be preferred.
Key Performance Indicators (KPIs)
- Accuracy of MIS and payroll reports.
- Timely completion of salary reconciliation.
- Accuracy of PF & ESIC reconciliation.
- Timely identification and resolution of discrepancies.
- Timely submission of required reports and trackers.
- Data accuracy and compliance with internal processes.
Pay: ₹16,000.00 - ₹22,000.00 per month
Work Location: In person
