Job Title: Executive – Administration & Travel Desk
Job Overview
We are seeking a proactive and detail-oriented Executive – Administration to oversee our Travel Desk operations and support Facility Management activities. The ideal candidate will have strong expertise in managing logistics, VIP visits, vendor compliance, and day-to-day administrative operations.
Key Roles & Responsibilities
Travel & Logistics Management:
Manage end-to-end travel logistics, including hotel accommodations, vehicle arrangements, and flight/cab bookings.
Handle Pune site hotel and conference room bookings effectively.
Prepare and verify official VISA Covering Letters and Invitation Letters.
Manage pool car allocations and COCP SIM card distributions.
Support internal and external audits related to travel desk and cab booking operations.
VIP & Visitor Management:
Coordinate seamless logistics and end-to-end management for EXPAT and VIP visits.
Oversee security gate entries and visitor passes.
Arrange giveaways and tokens of appreciation for clients and guests.
Facility & Hospitality Support:
Coordinate with the cafeteria/canteen team for special lunch arrangements for internal and external guests.
Manage conference room bookings and setup requirements.
Liaise with event agencies for setup and execution during corporate events.
Ensure strict adherence to basic hygiene and maintenance standards for washrooms.
Coordinate monthly employee birthday celebrations.
Compliance & Reporting:
Maintain and update Management Information Systems (MIS) reports regularly.
Assist the Admin Manager in maintaining and auditing vendor compliance documentation.
Candidate Requirements & Qualifications
Experience: 4 to 5 years of hands-on experience in Travel Desk Management, Admin Activities, and VIP/EXPAT event handling.
Flexibility: Willingness to support after office hours or on call in case of emergency travel requests and urgent cab bookings.
Skills: Excellent communication, vendor management, organizational skills, and proficiency in MS Office (Excel/Word for MIS reporting).
Compensation & Benefits
CTC Range: ₹6,00,000 – ₹8,00,000 per annum
Perks: Subsidized Food & Transport Facilities
Pay: ₹600,000.00 - ₹800,000.00 per year
Benefits:
Work Location: In person
