Company Profile : Prama Instruments Pvt. Ltd. is an ISO 9001:2015 certified company with extensive experience in analytical laboratory requirements. The company provides products and solutions across gas management systems, microfiltration, generators and air dryers, chromatography consumables, laboratory instruments, vacuum pumps, laboratory furniture, precision engineering and turnkey laboratory solutions.
Job Purpose: To manage the complete procurement cycle from Purchase Requisition to delivery, ensuring the right material is purchased at the right quality, right price and right time.
The position will work closely with Sales, Projects, Production, Engineering, Stores, Service, Finance and Management to ensure uninterrupted availability of materials and timely execution of customer orders.
Responsibilities:
1. Purchase Planning & Procurement
- Receive and review Purchase Requisitions (PRs) from various departments.
- Understand material specifications, quantities, required delivery dates and application requirements.
- Prepare and release Purchase Orders (POs) after obtaining necessary approvals.
- Procure engineering components, raw materials, consumables, laboratory products, electrical items, pneumatic items, SS components, fabrication materials and other required items.
- Coordinate procurement for both standard and customized products.
- Ensure materials are available as per project and production schedules.
- Monitor pending purchase requirements and follow up continuously with suppliers.
2. Vendor Management
- Identify and develop reliable suppliers for different categories of materials.
- Obtain quotations from multiple vendors wherever commercially feasible.
- Compare quotations based on:
- Price
- Quality
- Delivery time
- Payment terms
- Warranty
- Technical specifications
- Vendor reliability
- Negotiate pricing, credit terms, delivery schedules and other commercial conditions.
- Develop alternate sources for critical materials to reduce dependency on a single supplier.
- Maintain an updated approved vendor database.
- Evaluate supplier performance periodically.
3. Technical Procurement
The Purchase Executive should develop a working understanding of the technical specifications of Prama's products and components.
This includes procurement related to:
- Gas management system components
- SS tubing and fittings
- Pressure regulators and gauges
- Valves and connectors
- Gas purification components
- Filters and filtration components
- Laboratory equipment and accessories
- Chromatography consumables
- Pumps and pump components
- Generator and air-dryer components
- Electrical and control components
- Precision-engineered components
- Fabricated and customized components
For example, Prama's gas purification systems use components such as moisture traps, hydrocarbon traps, oxytraps, pressure gauges, toggle valves, pressure regulators and SS tubing, making technical understanding important when sourcing these items.
4. Purchase Order Management
- Prepare accurate Purchase Orders based on approved quotations and specifications.
- Ensure PO contains:
- Correct material description
- Technical specifications
- Quantity
- Unit price
- GST/taxes
- Delivery location
- Delivery schedule
- Payment terms
- Warranty terms
- Send POs to suppliers and obtain acknowledgement.
- Track PO status until material receipt.
- Maintain proper purchase documentation.
5. Supplier Follow-Up
- Follow up with suppliers for order confirmation.
- Track committed delivery dates.
- Escalate delays affecting production, projects or customer commitments.
- Coordinate with Stores regarding expected material deliveries.
- Maintain a daily/weekly pending PO tracker.
- Ensure urgent materials are expedited whenever required.
6. Quality & Specification Control
- Ensure purchased materials comply with approved specifications.
- Coordinate with Engineering/Quality/Production for technical approvals where required.
- Obtain relevant documents such as:
- Test Certificates
- Material Certificates
- Calibration Certificates
- Warranty Certificates
- Compliance Certificates
- Technical Datasheets
- Coordinate with Quality/Stores for rejection, replacement or shortage issues.
- Ensure defective or incorrect materials are returned/replaced promptly.
7. Cost Control
- Negotiate competitive purchase prices.
- Obtain comparative quotations for major purchases.
- Identify cost-saving opportunities.
- Monitor price fluctuations of regularly purchased materials.
- Develop annual/monthly purchase cost-saving initiatives.
- Avoid emergency purchases wherever proper planning can prevent them.
- Maintain records of negotiated savings.
8. Inventory Coordination
- Coordinate with Stores regarding stock availability.
- Check existing inventory before raising new purchase orders.
- Identify fast-moving, slow-moving and critical materials.
- Support maintenance of minimum and maximum stock levels.
- Avoid overstocking and stock-outs.
- Monitor critical items required for ongoing projects and customer orders.
9. Accounts & Payment Coordination
- Coordinate with Finance for supplier payment requirements.
- Verify PO, GRN and supplier invoice alignment.
- Resolve discrepancies between PO, received material and invoice.
- Ensure supplier invoices are submitted with required documentation.
- Support timely vendor payment by resolving purchase-related issues.
10. MIS & Reporting
Prepare and maintain regular reports including:
- Purchase Order Status Report
- Pending Purchase Report
- Vendor Comparison Statement
- Purchase Cost Analysis
- Supplier Performance Report
- Material Delivery Tracker
- Purchase Savings Report
- Critical Material Availability Report
- Monthly Purchase MIS
- Open PO Report
11. Vendor Development
The employee will be expected to continuously expand Prama's supplier network by identifying:
- Local manufacturers
- Authorized distributors
- OEM suppliers
- Engineering component manufacturers
- Laboratory equipment suppliers
- Electrical/electronic suppliers
- SS and precision component suppliers
- Fabrication vendors
- Importers and specialized suppliers
Special attention should be given to developing alternate suppliers for critical and imported components.
Requisite Skills:
· Good understanding of procurement processes.
· Basic technical understanding of engineering components.
· Vendor negotiation skills.
· Good knowledge of MS Excel.
· Working knowledge of ERP/Purchase software.
· Ability to prepare comparative statements.
· Knowledge of GST and basic commercial terms.
· Ability to read basic technical specifications/datasheets.
· Good vendor follow-up skills.
· Strong documentation skills.
Behavioral Competencies:
· Strong negotiation skills
· Vendor management
· Communication skills
· Follow-up orientation
· Analytical thinking
· Cost-conscious approach
· Problem-solving ability
· Time management
· Attention to detail
· Team collaboration
· Ownership and accountability
· Ability to work under pressure
· Ethical and transparent procurement practices
Education:
Graduate in any discipline; preferably B.Com/BBA/BE/Diploma in Engineering. Candidates with technical education and procurement experience will be preferred.
Relevant Experience:
2–5 years of experience in Purchase/Procurement
Pay: ₹200,000.00 - ₹360,000.00 per year
Work Location: In person
