JOB SUMMARY/PURPOSE
Presentation of the Refractory Abrasives & Construction Business Area, in a nutshell:
3 Technology Centres in Austria, China & Lyon, France
Reporting to the India Sales Director - Imerys India Country Chairman, the Executive Assistant is in charge of ensuring that building and related services are meeting the needs of the Imerys employees and provide a suitable environment for work. He/ She ensures secretarial and smooth administrative support to several Directors & Managers. The position would also be acting as the Communication Manager for Imerys in India and would be pivotal in ensuring Imerys India activities are updated on the Intranet and coordination for various exhibitions and conferences.
Location: Hyderabad (India)
Scope : Imerys India and RAC BA India/ Middle East related activities, primarily that of Hyderabad Office, support to Vizag Plant / Office as needed and any new office / plant in India when needed.
KEY TASKS AND RESPONSIBILITIES
Safety
Ensure Office is safe and hazard free and Covid safety in the workplace
Organise periodic Safety Meetings
Maintain a clean, uncluttered and safe office environment
Office Management & Efficiency
IT & Telecom Support & Coordination
Sales Support
Support sales for logistics matters when necessary
Own and update customers mailing lists on a regular basis
Coordinate Customer Days with concerned managers, site team and communications for smooth and successful events
Communications
Be the Communication Correspondent Representative for the Imerys India office and sales activities
Oversee exhibitions, and customer events nationally
Negotiate contracts with venues, vendors, and service providers. Budget management in line with the agreed budget for the events.
Organise internal events, meetings, or conferences for Customer days and Imerys local / International internal
meetings
Create and manage merchandising and signage material according to Imerys guidelines.
Assist Communications Business Partners with local communications tools such as Secar Gazette, local advertising in printed and internet-based publications, and web-based events according to Imerys guidelines.
Follow up with a debriefing after Tradeshows to share post-show assessment.
Travel Management
JOB SPECIFICATIONS
Bachelor's Degree in Business administration or any related education.
5-10 years’ experience in office management
Proficiency in Google Suite is a must (Google Docs/ Google Slides/ Google Sheets)
Good planning and organizational skills
Excellent communication skills, both verbal and written
Excellent command of English language
Good time management and multitasking skills
Experience in event management is a plus
Ability to supervise people
Imerys Leadership Competencies
Cares for Self and Others
Collaborates for Success:
Commits to Customers:
Drives Results:
Shapes the Future:
