Job Description
The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary.
Responsibilities
- Manage executive's time by reading, researching, and routing correspondence with little or no guidance; collecting and analyzing information; initiating communications
- Answering and directing phone calls
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, letters, documents and initiating and preparing communications on the executive's behalf
- Calendar management, travel arrangements, expense reporting, and meeting coordination, able to travel alongside the executive to take meeting minutes and perform administration activities during travel
- Act as a liaison, problem-solver, facilitator and first point of contact between various parties such as vendors, contractors, site supervisors, hotel operator, architects, designers, department heads, etc.
- Generate presentations and reports including creating graphs and spreadsheets
- Coordinates projects by capturing timelines and strategies and delivering progress updates
- Prepares meeting rooms for appointments, coordinates schedules, and greet customers and clients prior to meetings.
- Effectively prioritize the needs of the Executive office, manage requests, and prioritization of administrative activities.
- Run personal and corporate errands as necessary
- Manage a high-volume travel schedule.
- Keeps, prepares, and distributes minutes of meetings.
- Is a spokesperson for the executive on all matters
- Research, digest, analyze and present material clearly and concisely
- Assist with all other administrative duties as assigned
- Coordinate and schedule calendar appointments
- Manage all incoming and outgoing communications
- Schedule travel
- Planning events
Qualifications
- Bachelor's degree or equivalent (MBA preferred)
- Ability to handle multiple tasks while staying organized
- Ability to travel
Required skills
- Possesses sound judgment and ability to reach decisions independently; focused on understanding the bigger picture
- Ability to interact with high profile clients and executives
- Very strong follow up, research and reporting skills
- Must be proficient with a variety of computer software applications in word processing, spreadsheets, database and presentation software, especially Microsoft Office Suite: Word, Outlook, Excel, and PowerPoint.
- Adapts well to changing plans and priorities, comfortable dealing with ambiguity
- Maintains strict confidentiality standards, absolute discretion, and appropriate handling of highly sensitive information
- Able to work fluctuating hours and travel within India for meetings and activities alongside the executive
- Works well independently with minimal guidance, as well as part of a collaborative team and assume additional responsibilities as require
- Able to thrive while working in a dynamic, fast paced environment
- Exceptionally high working standards, teamwork and flexibility are the essentials
- Need to understand the length and breadth of work creatively considering all the dimensions
- Impeccable written and oral communication skills, I re-emphasize "Impeccable"
- Ability to work under pressure and to tight deadlines
- Good organizational and time management skills
- Excellent interpersonal skills
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
- Promptness, Alertness and Passion about learning and growth for self and the company
- Must enjoy working and not consider this job as a 9 to 5
- Strong sense of responsibility and ability to complete tasks with minimal supervision and reiterations
- Ability to multitask and have super strong work ethic
- Proven ability to manage a flexible schedule
- should be able to read the room
- Should be pet-friendly
- Experience in construction management is a plus
- Be your best self
Job Type: Full-time
Pay: ₹180,000.00 - ₹400,000.00 per year
Education:
Experience:
- total work: 1 year (Preferred)
Language:
Work Location: In person
