Location: Chandivali, Mumbai
Experience: 2–5 Years
Employment Type: Full-Time
Swan Solutions & Services Pvt. Ltd. is a leading IT Infrastructure and Digital Transformation company with over 35 years of industry experience. We specialize in Cloud, Infrastructure, Networking, Security, Data Protection, Managed Services, and Enterprise Solutions, serving BFSI, PSU, Government, and Enterprise customers across India.
We are looking for a detail-oriented and proactive Tender Submission Executive to manage end-to-end tendering activities across Government and Private sector opportunities. The ideal candidate should have experience in tender documentation, bid management, GeM portal operations, compliance management, and coordination with internal and external stakeholders.
- Monitor GeM, CPPP, State Tender Portals, and other procurement platforms.
- Identify relevant tender opportunities aligned with company offerings.
- Review tender documents, RFPs, RFQs, BOQs, and eligibility criteria.
- Analyze technical and commercial requirements.
- Prepare and compile technical and commercial bid documents.
- Coordinate collection of company credentials, OEM authorizations, certifications, and financial documents.
- Ensure compliance with all tender requirements and submission guidelines.
- Manage EMDs, Bank Guarantees, and other mandatory bid-related documentation.
- Coordinate with Sales, Technical, Finance, Procurement, and OEM teams.
- Follow up with stakeholders to ensure timely submission of documents.
- Maintain bid schedules and submission timelines.
- Upload and submit bids through GeM, CPPP, and other e-procurement portals.
- Ensure accurate, complete, and error-free bid submissions.
- Meet submission deadlines without exception.
- Respond to tender-related clarifications and queries.
- Participate in reverse auctions where applicable.
- Track tender outcomes and maintain submission records.
- Maintain records of submitted tenders and bid status.
- Prepare MIS reports for management review.
- Track won/lost opportunities and maintain bid performance data.
- Tender Submission & Bid Management
- GeM Portal Operations
- Government Tendering Process
- RFP, RFQ, BOQ Management
- Compliance Documentation
- EMD & Bank Guarantee Handling
- OEM & Vendor Coordination
- Strong Documentation Skills
- MS Excel, Word & PowerPoint
- IT Infrastructure
- Networking Solutions
- Cyber Security Solutions
- Data Center Technologies
- Cloud Solutions
- System Integration Industry
- Graduate in any discipline (B.Com, BBA, BE/B.Tech preferred)
- Opportunity to work on large-scale Government and Enterprise projects
- Exposure to leading OEMs and technology solutions
- Growth-oriented work environment
- Learning and development opportunities
