Job Overview
We are looking for an organized and proactive Project Coordinator to manage coordination between our Head Office, multiple showrooms, sales teams, inventory/merchandising, production, logistics and other internal departments.
The candidate will be responsible for tracking showroom requirements, coordinating projects, monitoring timelines, resolving operational issues and ensuring smooth execution across all stores.
Key Responsibilities
- Coordinate regularly with all company showrooms and maintain effective communication.
- Collect and track showroom requirements related to diamond jewellery, inventory, displays, marketing materials and operational activities.
- Coordinate with Sales, Retail Operations, Merchandising, Inventory, Production, Logistics and Accounts teams.
- Follow up on stock transfers, product requirements, replenishment and showroom orders.
- Track project timelines and ensure activities are completed within agreed deadlines.
- Maintain a showroom-wise project and task tracker.
- Follow up with concerned departments on pending activities and ensure timely closure.
- Coordinate new showroom launches, renovation, branding, display setup and operational requirements.
- Coordinate with vendors and external agencies whenever required.
- Monitor movement of jewellery/diamond inventory between HO and showrooms.
- Prepare daily, weekly and monthly MIS and project status reports.
- Conduct regular follow-ups with showroom managers and regional teams.
- Identify operational delays, escalate critical issues and coordinate for quick resolution.
- Maintain proper documentation, MOMs, action points and project records.
- Support management in reviewing showroom performance and project progress.
- Coordinate meetings with showroom teams and internal stakeholders.
- Ensure proper implementation of company SOPs and processes across showrooms.
Required Skills
- Excellent communication and coordination skills.
- Strong follow-up and stakeholder-management ability.
- Good knowledge of MS Excel and PowerPoint.
- Experience in preparing MIS and management reports.
- Ability to manage multiple projects/tasks simultaneously.
- Strong problem-solving and organizational skills.
- Good understanding of showroom/retail operations.
- Willingness to travel to showrooms when required.
- Good knowledge of English and Hindi; Gujarati will be an advantage.
Preferred Experience
- Experience in Diamond / Jewellery / Retail Industry preferred.
- Experience coordinating with multiple stores/showrooms will be an advantage.
- Knowledge of diamond jewellery, inventory and showroom operations will be preferred.
Key Performance Indicators (KPIs)
- Timely completion of showroom projects.
- Closure rate of pending showroom requirements.
- Accuracy of project and MIS reports.
- Timely stock/requirement coordination.
- Response and resolution time for showroom issues.
- Successful execution of new showroom/project activities.
- Stakeholder satisfaction and communication effectiveness.
Pay: ₹30,000.00 - ₹40,000.00 per month
Benefits:
- Cell phone reimbursement
- Flexible schedule
- Food provided
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
