Job Title: Tender Executive
Company: Aktion Safety Solutions Pvt. Ltd.
Location: Bawana, Delhi
Department: Tender Dept.
Job Summary:
The Tender Executive is responsible for managing the complete tendering process, from identifying opportunities to submission and follow-up. The role requires strong attention to detail, coordination skills, and knowledge of government and private tender procedures, especially in safety solutions or industrial products.
Key Responsibilities:
1. Tender Search & Identification
- Monitor portals like GEM, e-Procurement, CPPP, and other government/private websites
- Identify relevant tenders aligned with company products/services
- Analyze eligibility criteria and feasibility
2. Tender Documentation
- Prepare and compile tender documents (technical & commercial bids)
- Ensure all documents comply with tender requirements
- Maintain checklist for accurate submission
- L1 Compression & Vendor Assessment, Catalogue Listing.
- Knowledge About third- Party Inspection.
3. Coordination
- Coordinate with internal teams (sales, technical, finance, legal)
- Collect required documents such as certificates, datasheets, and pricing
- Communicate with vendors/partners if needed
4. Bid Preparation & Submission
- Prepare quotations, BOQs, and pricing sheets
- Submit tenders online/offline within deadlines
- Ensure compliance with all terms and conditions
5. Compliance & Eligibility
- Verify technical specifications and eligibility criteria
- Ensure adherence to company policies and tender guidelines
- Maintain updated records of certifications and licenses
6. Follow-Up & Tracking
- Track submitted tenders and maintain status reports
- Follow up for results, clarifications, and negotiations
- Handle post-tender queries
7. Record Keeping & Reporting
- Maintain database of tenders (submitted, won, lost)
- Prepare reports for management review
- Keep proper documentation for audit purposes
8. Vendor Registration
- Handle vendor registrations on various portals
- Update company profiles on tender platforms
Required Skills:
- Knowledge of tendering processes (Government & Private)
- Familiarity with GEM portal and e-tendering platforms
- Strong MS Excel, Word, and documentation skills
- Good communication and coordination abilities
- Attention to detail and deadline management
- Email drafting
Qualifications:
- Bachelor’s degree (B.Com, BBA, B.Aor equivalent preferred)
- 4–5 years of experience in tendering (preferred in safety/industrial sector
Preferred Experience:
- Experience in safety equipment / industrial solutions company
- Knowledge of BOQ preparation and pricing strategies
Key Competencies:
- Time management
- Analytical thinking
- Problem-solving
- Team Coordination
Pay: Up to ₹40,000.00 per month
Benefits:
- Cell phone reimbursement
- Flexible schedule
- Food provided
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
