Executive Assistant – Span Architects
This position is being posted by Lumen Atelier on behalf of Span Architects, Indore.
About Span Architects
Span Architects is an Indore-based architecture and design firm known for delivering thoughtful, design-forward projects across residential, commercial, and institutional sectors. We are looking for a proactive and organized Executive Assistant to support our leadership team and keep studio operations running smoothly.
Role Overview
As an Executive Assistant at Span Architects, you will work closely with the principal architect and senior team members, managing schedules, communications, and administrative workflows. This is a key support role that requires someone who is detail-oriented, discreet, and comfortable working in a fast-paced creative environment.
Key Responsibilities
- Manage calendars, appointments, and meeting schedules for senior leadership
- Handle correspondence — emails, calls, and follow-ups — professionally and promptly
- Prepare reports, presentations, letters, and documents using MS Office tools
- Maintain organized filing systems (digital and physical) for projects and office records
- Coordinate internal meetings, take minutes, and track action items
- Liaise with clients, vendors, and consultants on behalf of the team
- Assist with travel arrangements, expense tracking, and basic bookkeeping support
- Support day-to-day studio operations as needed
What We're Looking For
- Minimum 2 years of experience as an Executive Assistant, Office Administrator, or in a similar role
- Proficiency in MS Office Suite — Word, Excel, PowerPoint, and Outlook
- Strong written and verbal communication skills in English and Hindi
- Excellent organizational and multitasking abilities
- Discreet, professional, and able to handle confidential information
- Prior experience in an architecture, design, or creative firm is a plus but not mandatory
Qualification
Graduate in any discipline. A degree or diploma in Business Administration or related field is preferred.
Pay: ₹22,000.00 - ₹26,000.00 per month
Application Question(s):
- How many years of experience do you have as an Executive Assistant or in an administrative role?
- What is your expected monthly salary?
Work Location: In person
