We are seeking an organized and proactive Accounts & Dispatch Coordinator to join our manufacturing team. This role is crucial for keeping our financial records accurate and ensuring our shipping operations run smoothly. You will handle basic accounting data entry, manage invoicing, prepare delivery paperwork, and follow up with clients regarding outstanding payments.
Job Summary
The ideal candidate is comfortable with numbers, highly organized, and possesses excellent communication skills. You will manage the critical transition phase where an order goes from completed production to delivery and invoicing, ensuring that our billing is accurate and our accounts receivable are collected in a timely manner.
Key Responsibilities
- Invoicing & Billing: Generate accurate tax invoices directly within Tally for completed manufacturing orders.
- Accounts Data Entry: Perform daily accounting entries, ledger updates, and maintain proper financial documentation in Tally.
- Delivery Compliance: Prepare and issue Delivery Challans (DC) and ensure all dispatch paperwork accompanies shipments correctly.
- Receivables Management: Monitor outstanding client balances and actively follow up on receivables via phone and email to ensure timely collections.
- Reporting: Maintain and share regular updates on aging receivables and cash flow statuses with the management team.
Requirements & Qualifications
- Software Expertise: Deep proficiency in Tally (Tally.ERP 9 or TallyPrime) is mandatory.
- Office Suite: Strong skills in MS Excel for maintaining tracking sheets and payment schedules.
- Communication Skills: Excellent written and verbal communication skills for professional, polite, yet assertive payment follow-ups with clients.
- Domain Knowledge: Good understanding of basic accounting principles, manufacturing commercial terms, and statutory requirements (like GST invoicing and e-way bills).
- Attention to Detail: High accuracy in entering financial figures, quantities, and taxation details.
- Education: A bachelor’s degree in Commerce (B.Com) or a related financial discipline is preferred.
Ideal Candidate Profile
You are a reliable, numbers-oriented professional who handles client interactions with tact and professionalism. You understand that sales aren't truly complete until the payment is received, and you take pride in keeping financial books and dispatch logs perfectly organized.
Pay: ₹15,000.00 - ₹18,000.00 per month
Benefits:
- Cell phone reimbursement
- Commuter assistance
- Health insurance
- Paid time off
- Provident Fund
Education:
Experience:
Language:
Work Location: In person
