Job Description – Admin Executive / Sr. Executive
Location: Vasai (Manufacturing Plant)
Department: Administration
Reporting To: HR & Admin Manager
Job Summary
The Admin Executive / Sr. Executive will be responsible for managing overall plant administration, facility management, vendor coordination, security, housekeeping, statutory records, and support services to ensure smooth day-to-day operations of the manufacturing facility.
Key Responsibilities1. Administration & Facility Management
- Oversee day-to-day administrative operations of the plant and office.
- Manage housekeeping, security, pest control, canteen, and transport services.
- Ensure proper maintenance of office premises, factory buildings, and common areas.
- Coordinate repair and maintenance activities for office infrastructure and utilities.
- Monitor utility consumption such as electricity, water, and diesel.
1. Vendor Management
- Coordinate with vendors and service providers for various administrative requirements.
- Obtain quotations, negotiate rates, and process purchase requisitions.
- Monitor vendor performance and ensure timely service delivery.
- Maintain AMC (Annual Maintenance Contract) records and renewals.
2. Asset & Inventory Management
- Maintain records of company assets, furniture, fixtures, and equipment.
- Monitor stock levels of stationery, housekeeping materials, PPE, and consumables.
- Conduct periodic asset verification and inventory audits.
3. Security & Safety Coordination
- Supervise security personnel and visitor management systems.
- Ensure implementation of plant safety procedures and policies.
- Coordinate emergency preparedness activities and safety audits.
- Support EHS initiatives and compliance requirements.
4. Compliance & Documentation
- Maintain records related to Factory Administration and statutory requirements.
- Ensure timely renewal of licenses, permits, agreements, and certifications.
- Maintain documentation for ISO, customer audits, and internal audits.
5. Travel & Guest Management
- Arrange travel bookings, accommodation, and transportation for employees and visitors.
- Coordinate meetings, conferences, and corporate events.
- Manage guest house and visitor facilities, if applicable.
7. MIS & Reporting
- Prepare monthly administration MIS reports.
- Track administration expenses and budget utilization.
- Submit reports related to facility management, vendor performance, and maintenance activities.
Required Qualifications
- Graduate in any discipline.
- MBA / PGDM in Administration or Operations preferred.
- Admin Executive: 3–5 years of experience in manufacturing administration.
- Sr. Admin Executive: 5–8 years of experience in manufacturing administration.
Required Skills
- Facility Management
- Vendor Management
- Security & Housekeeping Management
- Asset Management
- Purchase Coordination
- Budget & Cost Control
- Documentation & Compliance
- MS Excel, Word, PowerPoint & ERP Systems
- Strong Communication and Coordination Skills
Preferred Experience
- Experience in manufacturing or factory environment.
- Knowledge of Factory Act requirements and industrial administration.
- Experience handling audits, facility maintenance, and contractor management.
Salary Range (Vasai Manufacturing Industry)
- Admin Executive: ₹3.5 – ₹6.5 LPA
- Sr. Admin Executive: ₹5.5 – ₹8.5 LPA
Working Days: Monday to Saturday
Pay: ₹30,000.00 - ₹60,000.00 per month
Work Location: In person
