JOB DESCRIPTION
Position: Executive & Admin Coordinator
Reports To: Managing Director/ Executive Director
Employment Type: Full-Time
About the Role
This is a single, high-trust role at the center of our operations. You will be the MD's right hand, keep the office running seamlessly, and handle HR coordination — all at once. This is not a job for someone who needs hand-holding. We need someone who anticipates needs, takes ownership, and gets things done quietly and efficiently.
What You'll Do
MD & Executive Support
- Manage the MD's calendar, meetings, travel, and correspondence
- Prepare documents, presentations, and reports on behalf of the MD
- Follow up on action items and ensure commitments are met across teams
- Handle sensitive and confidential information with absolute discretion
Office Administration
- Own the day-to-day running of the office — supplies, vendors, facilities, housekeeping
- Manage petty cash, expense tracking, and basic coordination with accounts
- Ensure the office is always organized, stocked, and functional
- Liaise with building management, service providers, and external agencies
HR Coordination (Clerical)
- Coordinate hiring logistics — scheduling interviews, sending communications, maintaining candidate trackers
- Handle onboarding paperwork and joining formalities for new hires
- Maintain employee records, attendance, and leave trackers
- Coordinate with employees for HR documentation, ID cards, insurance, etc.
- Be the first point of contact for routine HR queries and escalate to management as needed
Front Desk
- Manage visitor management, couriers, and incoming calls professionally
- Ensure a welcoming, organized front office environment at all times
What We're Looking For
- 2–4 years of experience in an admin, EA, or office coordination role
- Excellent written and spoken English
- Sharp with MS Office — especially Outlook, Excel, and Word
- Highly organized, reliable, and detail-oriented
- Comfortable working closely with senior leadership
- Discreet — understands what stays inside the office
You Are NOT the Right Fit If:
- You need constant direction or supervision
- You treat "that's not my job" as a valid response
- You're not comfortable wearing multiple hats every single day
- You struggle with confidentiality or discretion
Pay: From ₹25,000.00 per month
Benefits:
- Food provided
- Leave encashment
- Paid sick time
Experience:
- Administrative: 5 years (Preferred)
Work Location: In person
