We are looking for a professional, well-groomed, and highly organized Receptionist to manage the front office and ensure a welcoming experience for all visitors, guests, dignitaries, and senior officials. The ideal candidate will coordinate meetings, manage executives' calendars, handle visitor protocols, and maintain smooth day-to-day administrative operations.
Key Responsibilities Front Office & Visitor Management
- Welcome all visitors, guests, delegates, and senior officials with professionalism and courtesy.
- Ensure proper visitor registration, entry, and exit procedures.
- Guide visitors to meeting rooms and coordinate hospitality arrangements.
- Maintain a clean, organized, and presentable reception area at all times.
- Handle incoming calls, emails, and general inquiries professionally.
Senior Official & VIP Coordination
- Coordinate visits of government officials, corporate leaders, and other VIP guests.
- Ensure meeting rooms are prepared before scheduled meetings.
- Arrange refreshments and hospitality for visitors and senior officials.
- Coordinate with internal teams to ensure smooth execution of official meetings and visits.
- Maintain confidentiality while handling executive communications and schedules.
Calendar & Meeting Management
- Manage calendars and appointments for senior management.
- Schedule internal and external meetings, ensuring there are no scheduling conflicts.
- Send meeting invitations, reminders, and confirmations.
- Coordinate meeting logistics, including venue booking, presentation setup, and required documents.
- Maintain records of meetings and follow-up actions where required.
Administrative Support
- Maintain visitor logs and reception records.
- Handle courier, dispatch, and incoming/outgoing correspondence.
- Coordinate office supplies and reception-related requirements.
- Assist in organizing conferences, workshops, seminars, and official events.
- Support administrative activities assigned by management.
Required Skills
- Excellent communication skills in English and Hindi.
- Professional appearance and pleasant personality.
- Strong interpersonal and customer service skills.
- Excellent organizational and multitasking abilities.
- Strong time management and attention to detail.
- Ability to work under pressure while maintaining professionalism.
- High level of confidentiality and discretion.
Technical Skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience with Google Workspace (Calendar, Gmail, Meet, Docs).
- Familiarity with online meeting platforms such as Zoom, Microsoft Teams, and Google Meet.
Qualifications
- Graduate in any discipline (preferred).
- Diploma or certification in Office Administration or Hospitality is an added advantage.
Experience
- 1–3 years of experience as a Receptionist, Front Office Executive, Executive Assistant, or Administrative Coordinator.
- Experience handling senior executives, government officials, or corporate visitors will be preferred.
Key Competencies
- Professional etiquette
- Hospitality and visitor management
- Calendar management
- Meeting coordination
- Communication and interpersonal skills
- Problem-solving
- Teamwork
- Time management
- Attention to detail
- Integrity and confidentiality
Pay: ₹25,000.00 - ₹40,000.00 per month
Work Location: In person
