We are looking for a professional, organized, and proactive receptionist to manage front desk operations and support day-to-day scheduling, coordination, and communication activities across the company. The ideal candidate should have strong interpersonal skills, attention to detail, and the ability to handle multiple tasks efficiently in a fast-paced environment.
Key Responsibilities
Scheduling & Calendar Management
- Manage meeting schedules and appointment bookings.
- Coordinate calendars for team members as required.
- Schedule internal and external meetings, interviews, and visitor appointments.
- Send reminders and ensure smooth scheduling workflows.
Coordination
- Act as the central point of coordination between departments, visitors, vendors, and employees.
- Support office operations including visitor management, courier handling, and administrative follow-ups.
- Coordinate travel arrangements, events, and team meetings when needed.
- Ensure front desk and reception areas remain organized and professional.
Active Communication
- Greet and assist visitors, clients, and employees in a professional manner.
- Handle incoming calls, emails, and inquiries promptly and accurately.
- Communicate updates, schedules, and operational information across teams.
- Follow up on pending tasks and maintain clear communication channels internally and externally.
Additional Responsibilities
- Maintain records, logs, and basic documentation.
- Assist with administrative and office support tasks.
- Support onboarding logistics for new employees and guests.
- Escalate urgent issues or concerns to the relevant teams.
Required Skills & Qualifications
- Strong verbal and written communication skills.
- Excellent organizational and multitasking abilities.
- Proficiency in MS Office / Google Workspace.
- Professional attitude and customer-service mindset.
- Ability to prioritize tasks and work independently.
- Prior receptionist, front desk, admin, or coordination experience preferred.
- Fluent in English & Hindi
- Can work in fast-paced, busy and deadline driven enviornments
Preferred Traits
- Proactive and responsive communicator.
- Strong follow-up and coordination skills.
- Presentable, dependable, and detail-oriented.
- Comfortable handling multiple stakeholders and dynamic schedules.
- Innovative & Strategic Thinking
Experience
- 1–3 years of experience in reception, administration, office coordination, or similar roles preferred.
Work Location: In person
