Executive Assistant / Founder’s Office
Executive Support; Operations; Research; Coordination; Field Work
We are looking for a highly dependable and resourceful Executive Assistant to work closely with me across my business activities and day-to-day execution.
This is not a conventional desk-only Executive Assistant role.
We are looking for someone who can function as a combination of Executive Assistant, operations coordinator and a dependable “get-things-done” person, someone I can give an objective to and trust to take it forward.
What you will work on
Your responsibilities may include:
- Managing schedules, meetings, appointments, reminders and follow-ups.
- Coordinating with employees, vendors, agencies, consultants and other external parties.
- Following up on pending work and ensuring tasks actually reach completion.
- Conducting online research and presenting information in a concise, usable manner.
- Finding vendors, products, services, quotations and alternative solutions.
- Making calls, sending messages and coordinating meetings or appointments on my behalf.
- Assisting with travel planning, bookings and logistics.
- Maintaining documents, bills, quotations, records, task trackers and important information.
- Supporting ongoing business projects and new initiatives.
- Handling occasional field assignments such as visiting vendors, offices, workshops, banks, service centres or other locations.
- Assisting with purchases, deliveries, repairs and other administrative or logistical requirements.
- Taking care of miscellaneous tasks that naturally arise while working directly with an entrepreneur.
Who I am looking for
You should be:
- Extremely reliable and trustworthy.
- Organised and good at keeping track of multiple moving tasks.
- Resourceful, able to figure out how to get something done.
- Comfortable making phone calls and speaking to new people.
- Persistent with follow-ups without needing constant supervision.
- Comfortable using Google, WhatsApp, email, spreadsheets and modern AI tools such as ChatGPT.
- Able to communicate clearly in English. Hindi and Assamese would be useful.
- Comfortable doing both computer-based work and work outside the office.
- Discreet with confidential business and personal information.
- Willing to learn quickly and work across very different kinds of assignments.
Formal qualifications are less important than intelligence, common sense, initiative and execution ability.
The nature of the role
Some days may involve research, meetings and spreadsheets.
Another day may involve coordinating with a manufacturer, finding a specialist, visiting a vendor, arranging travel, collecting a document and chasing three people for work that is overdue.
The person should be comfortable with that variety.
We are particularly interested in someone who understands the difference between:
“Tell me what to do next.”
and
“I understood the objective. I’ll figure out what needs to happen next.”
We are looking for the second kind of person.
Location
Guwahati-based, with the ability to travel locally as required.
Occasional travel outside Guwahati may also be required depending on work.
Experience
Previous experience as an Executive Assistant, Founder’s Office associate, operations executive, project coordinator or similar role is useful but not mandatory.
Exceptional fresh candidates with strong initiative and maturity may also be considered.
To Apply
Send:
- Your CV.
- Current location.
- Current/last salary and expected salary.
- Languages you can comfortably speak.
- Whether you have a driving licence and your own two-wheeler/car.
- A short note answering:
“Tell me about a task you handled independently where you had to coordinate, follow up or figure things out on your own.”
Please avoid generic cover letters. We are more interested in understanding how you think and execute.
Pay: ₹20,000.00 - ₹35,000.00 per month
Benefits:
Work Location: In person
