Job Description – Event Coordinator
Position
Event Coordinator
Location
Calicut (Kozhikode), Kerala
Department
Events & Marketing
Job Summary
We are looking for a proactive and detail-oriented Event Coordinator to plan, organize, and execute corporate, promotional, educational, and brand events. The ideal candidate will coordinate with internal teams, vendors, and clients to ensure events are delivered on time, within budget, and to a high standard.
Key Responsibilities
Plan, coordinate, and execute events, including conferences, seminars, exhibitions, product launches, workshops, and promotional campaigns.
Develop event timelines, budgets, and execution plans.
Coordinate with vendors, venues, decorators, caterers, production teams, and logistics partners.
Manage event registrations, guest lists, invitations, and attendee communication.
Work closely with marketing and creative teams to promote events across digital and offline channels.
Oversee on-site event setup, execution, troubleshooting, and post-event wrap-up.
Ensure all event activities comply with organizational standards, safety requirements, and venue guidelines.
Track event expenses and maintain accurate budget reports.
Collect participant feedback and prepare post-event performance reports.
Build and maintain strong relationships with vendors, sponsors, and event partners.
Qualifications
Bachelor's degree in Event Management, Hospitality, Marketing, Business Administration, or a related field.
Professional certification in Event Management is an advantage.
0–2 years of experience in event planning, coordination, or corporate event management.
Required Skills
Event planning and execution
Vendor and stakeholder management
Budgeting and cost control
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Negotiation and problem-solving skills
Time management and attention to detail
Microsoft Office and Google Workspace
Familiarity with event management software is an advantage
Social media and event promotion knowledge
Key Performance Indicators (KPIs)
Successful execution of events
Budget adherence
Attendee satisfaction and feedback
Vendor performance and coordination
Event attendance and registration targets
On-time project delivery
Sponsor and partner satisfaction
Post-event reporting and ROI analysis
Preferred Attributes
Energetic and customer-focused approach
Ability to work flexible hours, including weekends and holidays during events
Strong decision-making under pressure
Creative mindset with excellent coordination skills
Willingness to travel for event execution when required
Employment Type
Full-Time
Experience
0–2 Years
Compensation
Competitive salary, performance incentives, travel allowances (where applicable), and opportunities for professional growth.
Work Location: In person
