Job Description:
Secretarial Assistance & Travel Management:
Ø Provide a strictly private and confidential assistant role to the Senior Management.
Ø Provide a comprehensive secretarial and administration assistance to the Senior Management across the range of his work & communicate with department heads on behalf of him.
Ø Calendar Management, Coordinating Meetings/ Appointments. Flawless arrangements for high level internal and external meetings. Taking Minutes of Meeting and follow up for further action.
Ø Composing letters and preparing presentations in Power point for the Senior Management.
Ø Maintaining personal master data of monthly receivables and payments. Preparing expense statements. Organizing and Maintaining files and records.
Ø Arranging complex travel itineraries (domestic & international).
Ø Preparation of Meeting agendas & data (word, excel, ppt) for strategic meetings.
Ø Preparing various agreements and maintaining Supplier payment records.
General Co-ordination:
Ø Communication between Senior Management and other departments on various assignments.
Ø Monitoring the Sales and Outstanding Payments.
Ø Strong follow up on collection of data / reports.
Ø Negotiation with various organizations for best rates for stationery, travel, hotels, banquets, printing.
MIS Report:
Ø Collation of Daily Reports, Weekly / Monthly report, etc.
Training:
Ø Conducting induction for new joiners in the team / branch.
Organizing Events:
Ø Organizing / Coordinating for events like Annual Day, Festivals, etc.
Conference:
Ø Domestic conferences – Coordinating various exhibitions held Pan India – ticketing, stay, stock, etc.
Ø International conferences – Organizing for various things which include abroad visit of management team, Registration for Conference, Preparation for Principals Meet, Scheduling Meetings with Principals, Preparation for New Products, Follow up with new suppliers, etc.
Job experience: Must have 5+ years experience in Executive assistant profile.
Pay: ₹25,000.00 - ₹40,000.00 per month
Work Location: In person
