Job Title: Administrative Assistant (Work From Home)
Company: Ruble Chandy - Brain & Business (Division of Synergistic Research International LLC)
Position: Administrative Assistant
Location: Remote (Work From Home)
Salary Range: ₹15,000 to ₹20,000 per month
Type: Full-Time
Experience: 1-2 years
Working Hours:
- 7:00 AM – 1:00 PM IST
- 5:00 PM – 9:00 PM IST(Must be available to support on Sunday if required)
About Brain & Business
Ruble Chandy - Brain & Business is a premier Business Strategy and transformation platform founded by Ruble Chandy. We work with founders, entrepreneurs, and business leaders to help them build stronger, more profitable, and scalable businesses through proven frameworks in leadership, psychology, execution, cash flow, decision-making, and growth.
Our mission is to build one of India's most respected communities for business owners and leaders. As we continue to expand, we are seeking a highly capable Administrative Assistant who can contribute to operational excellence while supporting a world-class member experience.
Role Overview
We are looking for an exceptionally organized, proactive, and detail-oriented Administrative Assistant to support the day-to-day operations of Brain & Business.
This role requires a professional who can effectively manage administrative responsibilities, coordinate community activities, maintain operational systems, and ensure seamless communication across multiple platforms. The ideal candidate is highly dependable, technologically proficient, and capable of working independently in a fast-paced remote environment.
This position offers an excellent opportunity to work closely with a growing business strategy brand while gaining exposure to entrepreneurship, leadership, community building, and business operations.
Key Responsibilities
a. Community Management
- Manage and moderate WhatsApp communities and member groups.
- Ensure timely and professional communication with community members.
- Welcome and onboard new members effectively.
- Monitor discussions and maintain community standards.
- Respond to member inquiries and escalate issues when required.
- Support engagement initiatives that enhance member participation and retention.
b. Skool Community Management
- Manage and maintain the Skool platform.
- Upload resources, announcements, updates, and learning materials.
- Monitor member activity and engagement metrics.
- Coordinate community-related activities with internal stakeholders.
- Ensure content and communications remain organized and up to date.
c. Administrative Support
- Manage daily administrative tasks and operational follow-ups.
- Coordinate schedules, reminders, meetings, and internal communications.
- Maintain accurate records, documentation, and reports.
- Assist with project coordination and task tracking.
- Ensure deadlines and commitments are monitored and executed efficiently.
d. Systems & Software Management
- Manage and maintain internal software platforms and operational tools.
- Update CRM systems, databases, spreadsheets, and dashboards.
- Ensure data accuracy, consistency, and proper documentation.
- Support workflow implementation and process improvements.
- Identify opportunities to improve operational efficiency through systems and automation.
e. Social Media Coordination
- Schedule and publish approved content across designated platforms.
- Coordinate with content creators, designers, and editors.
- Monitor messages, comments, and engagement activities.
- Support audience engagement and community-building initiatives.
- Ensure content is published accurately and on schedule.
f. Brand & Communication Support
- Maintain consistency across all communications and member interactions.
- Ensure all messaging aligns with Brain & Business brand standards.
- Support the implementation of branding guidelines across platforms.
- Uphold a professional and premium experience for all members and stakeholders.
Qualifications Required:
- Bachelor's Degree in any discipline.
- Excellent spoken and written English. (Must)
- Excellent spoken and written Malayalam. (Must)
- Strong communication and interpersonal skills.
- Exceptional organizational and time-management abilities.
- High attention to detail and accuracy.
- Strong sense of ownership and accountability.
- Ability to manage multiple priorities simultaneously.
- Proficiency with digital tools, online platforms, and productivity software.
- Ability to work independently and effectively in a remote environment.
Preferred
- Previous experience as an Administrative Assistant, Executive Assistant, Operations Coordinator, or similar role.
- Experience managing WhatsApp Communities or online member groups.
- Experience using Skool or similar community platforms.
- Familiarity with CRM systems and productivity tools.
- Understanding of branding, digital marketing, or community management.
- Experience supporting founders, entrepreneurs, or leadership teams.
Ideal Candidate
The ideal candidate will demonstrate the following qualities:
- Highly organized and process-oriented.
- Proactive and solution-focused.
- Professional, reliable, and trustworthy.
- Strong attention to detail and high initiative.
- Comfortable interacting with members and stakeholders.
- Quick learner with strong technology adoption skills.
- Able to work independently with minimal supervision.
- Committed to maintaining high standards of quality and professionalism.
- Growth-minded and eager to contribute to a high-performance environment.
What You'll Gain
- Opportunity to work directly with a rapidly growing Business Strategy Brand.
- Exposure to entrepreneurs, founders, and business leaders across India.
- Practical experience in business operations, community management, and organizational systems.
- A collaborative and growth-oriented work environment.
- Long-term career development opportunities within the organization.
- Fully remote work flexibility.
Job Types: Full-time, Permanent
Pay: ₹15,000.00 - ₹20,000.00 per month
Benefits:
- Paid time off
- Work from home
Application Question(s):
- Do you have experience managing WhatsApp community / groups for Client Engagement? If yes, how many years?
- Do you have experience managing Skool for Client Engagement? If yes, how many years?
- Have you done Social Media Management?
Education:
Experience:
- Administrative: 1 year (Required)
Language:
- English (Required)
- Malayalam (Required)
Work Location: Remote
