WE’RE HIRING | Receptionist / Front Desk & Admin Executive (Females Only)
Location: Powai, Andheri East, Mumbai
Experience: 1–3 Years
Qualification: Graduate preferred
Work Mode: On-site
Reporting To: Sr. HR Generalist
About Ubiqedge
At Ubiqedge, we specialize in innovative telemetry and remote monitoring solutions for flow, level, and pressure instruments.
With 15,000+ deployments across India, we serve industries such as water management, infrastructure, and manufacturing, enabling smart automation and data-driven decision-making.
Key Responsibilities
1. Front Desk & Visitor Management
- Welcome and assist visitors, clients, vendors and employees professionally.
- Maintain visitor records and coordinate with concerned employees.
- Ensure the reception area is clean, organized and presentable.
2. Calls & Communication
- Handle incoming calls and route them to the appropriate person/department.
- Take and relay messages accurately.
- Respond to general queries from clients, vendors and visitors.
3. Vendor & Maintenance Coordination
- Coordinate with vendors for plumbing, electrical work, AC servicing, internet, housekeeping and repairs.
- Schedule service visits and follow up until the issue is resolved.
- Maintain vendor contact details and service records.
4. Facility & Office Operations
- Support day-to-day office facility operations under the supervision of the COO.
- Ensure meeting rooms, seating areas, lighting, AC and common areas are properly maintained.
- Identify facility-related issues and coordinate timely resolution.
5. Office Supplies & Inventory
- Maintain stock of stationery, pantry items, printer supplies and cleaning materials.
- Monitor stock levels and raise replenishment requests when required.
- Maintain records of purchases and usage.
6. Office Expense Tracking
- Maintain records of daily office operational expenses.
- Track expenses related to maintenance, office supplies and facility services.
- Collect and maintain invoices, bills and supporting documents.
- Share expense summaries with the COO/Accounts team when required.
7. Administrative Support
- Manage incoming and outgoing couriers and documents.
- Coordinate meeting room bookings and basic meeting arrangements.
- Assist HR/Admin with documentation, filing, scanning and other office coordination activities.
- Provide administrative support to the COO for smooth day-to-day office functioning.
What We’re Looking For
- 1–3 years of experience in Reception, Front Desk, Administration or Office Operations.
- Graduate in any discipline preferred.
- Good communication skills in English & Hindi.
- Basic knowledge of MS Office, Email & Documentation.
- Strong coordination and follow-up skills.
- Ability to manage multiple tasks and coordinate with different vendors.
- Professional, organized and proactive approach.
- Ability to take ownership of day-to-day office requirements.
What We Offer
- Competitive salary based on experience.
- Opportunity to learn office operations, vendor management and facility coordination.
- Growth opportunities in Administration & Operations.
- Professional and collaborative work environment.
- Paid leaves and holidays as per company policy.
- Casual dress code on Saturdays.
Interested candidates can share their updated CV / apply for the position on below mail ID.
[email protected]
Contact Number - 90044 25912
Pay: Up to ₹33,000.00 per month
Benefits:
- Flexible schedule
- Health insurance
- Paid sick time
- Provident Fund
Ability to commute/relocate:
- Mumbai, Maharashtra 400070: Reliably commute or willing to relocate with an employer-provided relocation package (Required)
Application Question(s):
- Have you previously handled front desk and visitor management independently?
- Have you maintained office expense records, bills/invoices, or operational purchase records?
- Are you comfortable working from our Powai, Andheri East, Mumbai office on a full-time basis?
- What is your current/expected salary & Notice Period ?
Experience:
- Front desk: 1 year (Required)
Work Location: In person
