Job Description – Administration Officer
Position: Administration Officer
Organization: Abaam Institute of Hotel Management
Location: Panampilly Nagar, Kochi
Job Summary
The Administration Officer is responsible for ensuring the smooth day-to-day administrative operations of the institute. This role supports students, faculty, management, and visitors while maintaining efficient office procedures and a professional learning environment.
Key Responsibilities
- Manage the daily administrative operations of the institute.
- Handle student admissions, registrations, and maintain student records.
- Prepare and maintain administrative documents, reports, and correspondence.
- Coordinate with faculty, students, and management for academic and administrative activities.
- Attend to student and parent inquiries in person, by phone, and via email.
- Maintain attendance records for students and staff.
- Organize meetings, events, seminars, and campus activities.
- Maintain office files, databases, and confidential records.
- Coordinate with vendors and service providers for office maintenance and supplies.
- Monitor office inventory and procure stationery and other administrative requirements.
- Support HR-related activities, including employee documentation and onboarding.
- Ensure the campus maintains a professional, clean, and welcoming environment.
- Assist management with reports, presentations, and special projects.
- Ensure compliance with institute policies and administrative procedures.
Required Qualifications
- Bachelor's degree in Business Administration, Commerce, Management, or a related field.
- Minimum 2–3 years of experience in administration, preferably in an educational institution.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English. Knowledge of Malayalam is an advantage.
- Strong organizational and time-management skills.
- Ability to multitask and work independently.
- Professional appearance and a positive attitude.
Preferred Skills
- Student relationship management.
- Documentation and record management.
- Event coordination.
- Problem-solving and decision-making.
- Customer service orientation.
- Attention to detail and confidentiality.
Abaam Institute of Hotel Management is committed to providing a professional, student-focused learning environment. The Administration Officer plays a key role in delivering excellent administrative support and ensuring efficient campus operations.
Pay: ₹20,000.00 - ₹35,000.00 per month
Work Location: In person
