Personal Assistant to Managing Director (PA to MD)
Location: Vadodara, Gujarat
Experience: 2–4 Years
Company: Easy Cater
Employment Type: Full-Time
About the Role
Easy Cater is looking for a highly organized, proactive, and professional Personal Assistant to provide comprehensive support to the Managing Director. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling communications, preparing reports, and ensuring smooth day-to-day operations of the MD's office.
This role requires excellent communication skills, strong attention to detail, discretion in handling confidential information, and the ability to work in a fast-paced environment while managing multiple priorities simultaneously. The position typically involves calendar management, stakeholder coordination, travel arrangements, documentation, meeting follow-ups, and executive support functions.
Key ResponsibilitiesExecutive & Administrative Support
- Manage the MD's calendar, appointments, meetings, and schedules.
- Coordinate internal and external meetings, conferences, and business events.
- Prepare agendas, presentations, reports, and briefing documents.
- Draft professional emails, letters, and business correspondence.
- Maintain confidential records, files, and important documents.
Coordination & Communication
- Act as the primary point of contact between the MD and internal/external stakeholders.
- Coordinate with various departments to ensure timely completion of tasks.
- Follow up on pending action items and provide status updates to the MD.
- Handle incoming calls, emails, and communications on behalf of the MD when required.
Meeting Management
- Schedule and organize meetings.
- Prepare meeting agendas and supporting documents.
- Record Minutes of Meeting (MoM) and track action points.
- Ensure timely follow-up and closure of assigned tasks.
Travel & Event Coordination
- Arrange domestic travel, accommodation, and itineraries.
- Coordinate logistics for client visits, leadership meetings, and company events.
- Manage travel-related documentation and expense records.
Reporting & Documentation
- Prepare MIS reports, presentations, dashboards, and management reports.
- Compile business data and conduct basic research when required.
- Maintain organized digital and physical filing systems.
- Assist in preparing business reviews and executive presentations.
Confidentiality & Professional Conduct
- Handle sensitive business information with complete confidentiality.
- Exercise sound judgment and professionalism in all interactions.
- Maintain high levels of integrity, discretion, and trustworthiness.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Advanced proficiency in MS Office (Excel, Word, PowerPoint).
- Strong coordination and follow-up skills.
- Excellent time management and prioritization abilities.
- Attention to detail and problem-solving mindset.
- Professional attitude and executive presence.
- Ability to work independently and under pressure.
- Familiarity with Google Workspace and productivity tools.
Qualifications
- Bachelor's Degree in Business Administration, Commerce, Management, or related field.
- 2–4 years of experience as a Personal Assistant, Executive Assistant, Secretary, or similar executive support role.
- Experience supporting senior management or leadership teams will be preferred.
Preferred Skills
- Experience in fast-growing startups or service-based organizations.
- Knowledge of business operations and stakeholder management.
- Basic understanding of reporting, MIS, and business documentation.
- Ability to handle multiple projects simultaneously.
- Experience in coordinating with vendors, clients, and senior executives.
What We Offer
- Competitive salary package.
- Opportunity to work directly with company leadership.
- Career growth in a fast-growing organization.
- Dynamic and collaborative work environment.
- Exposure to strategic business operations.
Apply Now: [email protected]
Contact: +91 9213014194
Pay: ₹400,000.00 - ₹500,000.00 per year
Work Location: In person
