Position Summary
We are seeking a highly organized and detail-oriented Proposal Specialist to support our growing national sales team. This role is responsible for developing, coordinating, and submitting high-quality RFI, RFQ, RFPs across various industries.
The Proposal Specialist will serve as the central point of contact for all proposal-related activities, ensuring each submission is compliant, compelling, and tailored to client requirements. This position operates in a fast-paced, deadline-driven environment and plays a critical role in driving company growth.
Key Responsibilities
· Act as the central point of contact for all RFI/RFQ/RFP/ requests.
· Manage bid platforms for proposal submissions.
· Analyze solicitation documents to ensure full compliance with technical and operational requirements.
· Coordinate with Sales, Operations, Pricing to gather required information.
· Conduct fact-finding calls with internal stakeholders as needed to clarify scope and requirements.
· Write, edit, format, and tailor proposal responses using the company’s proposal library and software systems.
· Compile all content into cohesive, professionally formatted proposal and quote documents.
· Provide daily status updates on active proposals and deadlines and monitor timelines to ensure on-time completion and submission of all proposals.
· Manage electronic proposal files and maintain the company’s proposal library software.
· Complete pre-qualification documentation and vendor registration materials as required.
· Support post-submittal follow-up requests as needed.
· Perform other related duties as assigned.
Required Qualifications
· Minimum of two (2) years of proposal development, administrative experience required.
· Bachelor’s degree in Business, Communications, Marketing, or related field, or equivalent professional experience.
· Experience responding to government or commercial RFPs (service industry preferred).
· Experience with navigating procurement portals.
· Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) required.
· Proficiency with Adobe Suite required.
· Experience working in cloud-based proposal management systems.
· Ability to manage multiple projects with varying deadlines in a fast-paced environment.
· Strong organizational and time management skills with strict attention to detail.
· Excellent writing, editing, proofreading, and communication skills.
· Strong work ethic with the ability to work independently and collaboratively within a team.
Pay: ₹30,000.00 - ₹40,000.00 per month
Work Location: In person
