1. Context
To provide assistance in Admin activities
2. Organogram
Assistant Manager – Administration & Logistics
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Senior Executive/ Executive – Administration
3. Key Objectives of the Job
To ensure efficient & smooth day to day operation of Admin.
4. Major Deliverables
- Manage office supplies, printing stocks and place orders after negotiations,
- Arrange travel and accommodations – book and/or coordinate the travel tickets – Train, Flights and hotels as per the needs of the team and search for suitable and safe hotel and travel options for the team in the remote areas as well.
- Coordinate and find out vendors (Food, vehicle, projector etc.) in different parts of the country to support program needs
- Negotiate the best rates for the organization, ensuring quality services as well.
- Organize a filing system for important and confidential company documents
- Be available to answer queries by employees on travel updates as well.
- Need to be available for the last-minute bookings – at times on weekends
- Book meeting rooms as required
- Distribute and store correspondence (e.g. letters, emails, and packages)
- Supervise, monitor and guide the junior staff
- Support other team for day-to-day requirements
- Ensure venue/hall bookings in advance for quarterly/annual reviews, events such as picnic, annual day, outstation conferences etc.
- Any other office and admin related work given from time to time.
- Manage and coordinate Annual Maintenance Contracts (AMC) as per organizational requirements.
- Maintain tracker (Travel booking, Office Assets & Inventory & etc)
- Monitor the Info ID email account daily and respond to queries as required.
5. Job Challenge
To ensure work gets completed on time without hassle
6. Specialized job competencies
- Multitasker
- Proactive
- Problem solving attitude
- Negotiation skills
7. Educational Qualification
Bachelor’s degree with 5 to 6 years of relevant field preferred
8. Desired Experience
- Proven experience as an Administrative Executive, travel desk, or similar role
- Proficient in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent organizational and multitasking abilities
- Negotiation skills
- A keen eye for detail
- Strong communication skills, both written and verbal Integrity and professionalism
9. Location
Goregaon East – Mumbai
10. Salary range
Rs. 25,000 – Rs. 45,000/- per month & above + other reimbursement (Travel, Therapeutic and Training) depending on level & experience
11. Apply here
https://forms.gle/SiQGEtijuQSVoz4X8
