Key Responsibilities
1. Purchase & Procurement Activities:
- Handle day-to-day purchase requirements for fabrication and other project-related materials.
- Prepare purchase orders for each project and ensure that all required details are correctly mentioned.
- Prepare work orders and purchase documentation as required for individual projects.
- Coordinate with concerned departments to understand material requirements, specifications, quantities, and delivery requirements.
- Ensure that purchases are completed within the required deadlines.
- Follow up with vendors for order confirmation, production status, dispatch, and delivery.
- Maintain proper records of all purchase orders, quotations, communications, and supporting documents.
2. Fabrication Procurement:
- Handle procurement activities related to fabrication work.
- Coordinate with fabrication teams regarding material requirements and project requirements.
- Prepare and maintain fabrication-related purchase and work orders.
- Coordinate with fabrication vendors for material, job work, and other requirements.
- Identify and resolve procurement-related issues affecting fabrication activities.
- Maintain records of fabrication-related issues, solutions, and root causes for future reference.
3. Vendor Development & Management:
- Identify and develop new vendors for fabrication and other procurement requirements.
- Search for suitable suppliers based on quality, price, capacity, delivery capability, and reliability.
- Verify and evaluate new and existing vendors before finalizing purchases.
- Maintain an updated vendor database and vendor records.
- Develop alternative vendors to reduce dependency on a single supplier and ensure continuity of supply.
4. Quotation Management & Cost Comparison:
- Obtain a minimum of three quotations for purchase requirements wherever applicable.
- Maintain proper records of quotations received from vendors.
- Prepare comparative statements / cost bifurcation for quotations.
- Compare vendors based on price, quality, delivery time, payment terms, warranty, transportation, and other commercial conditions.
- Clearly document the basis for selecting the final vendor.
- Ensure proper approval is obtained before finalizing the purchase.
5. Negotiation & Commercial Terms:
- Communicate with vendors regarding prices, delivery schedules, payment terms, transportation, warranty, replacement, and other commercial conditions.
- Negotiate with vendors to obtain competitive prices and favorable terms for the company.
- Clarify all terms and conditions before releasing purchase orders.
- Maintain records of negotiated prices and agreed commercial terms.
- Coordinate with vendors regarding replacement of defective or rejected materials and ensure timely resolution.
6. Vendor Communication & Coordination:
- Maintain professional and timely communication with all vendors.
- Follow up regularly for pending quotations, orders, deliveries, and replacements.
- Coordinate with vendors to meet project deadlines.
- Escalate delays, quality issues, commercial disputes, or other critical matters to the concerned authority.
- Ensure that all important vendor discussions and commitments are properly documented.
7. Transportation & Invoice Verification:
- Maintain the transportation sheet on a regular basis.
- Maintain records of transportation details related to purchased materials.
- Verify transportation/vendor invoices against supporting records and purchase requirements.
- Coordinate with vendors and transporters regarding dispatch and delivery details.
- Report discrepancies in transportation charges or invoices for clarification and approval.
8. Daily Work Reporting & Documentation:
- Maintain a date-wise daily work sheet covering all purchase activities performed.
- Record work status and pending activities on a daily basis.
- Mention time-wise work details in the daily work sheet as required.
- Submit the daily work status before leaving for the day.
- Maintain accurate and updated procurement records for management review.
- Ensure that all purchase-related documents are properly filed and traceable.
9. Purchase Planning & Deadline Management:
- Track all pending purchase requirements and their expected completion dates.
- Establish and monitor deadlines for different purchase activities.
- Follow up proactively to avoid delays in material procurement.
- Prioritize urgent and project-critical requirements.
- Inform management about delays, risks, or issues that may affect project schedules.
10. Daily Work Reporting
- Maintain a date-wise daily work sheet.
- Record all purchase activities completed during the day.
- Maintain pending purchase activities and follow-up status.
- Submit daily work status before leaving for the day.
- Ensure all Purchase sheets are updated daily.
Pay: ₹20,000.00 - ₹30,000.00 per month
Benefits:
- Food provided
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
