Key Responsibilities
1. Payment Processing & Vendor Management
- Coordinate with branch Accounts teams before processing payments to vendors, shipping lines, airlines, and overseas agents.
- Verify every payment request, supporting document, approval, and applicable deductions before processing.
- Process vendor, shipping line, airline, and overseas agent payments as per agreed credit terms.
- Consolidate and circulate the weekly/monthly payment plan through email or the designated communication group.
- Follow up with overseas agents and local vendors regarding payment-related queries and issues.
- Resolve issues related to payment delays, deductions, short payments, and other vendor payment concerns.
- Coordinate with branches regarding pending jobs, purchases, and other outstanding payable items.
2. Vendor Reconciliation & Ledger Management
- Reconcile General Ledger balances with respective vendor ledgers.
- Conduct regular vendor ledger reconciliation and identify and resolve mismatches.
- Collect vendor balance confirmation letters and verify balances against company records.
- Monitor outstanding payables and ensure timely clearance as per agreed credit terms.
- Share the Ageing Liability Report and monitor outstanding payables, particularly amounts exceeding 45 days.
- Follow up with concerned branches and teams to clear long-pending liabilities.
3. CSR & Airline Payment Coordination
- Review and verify the final CSR before processing.
- Ensure any required corrections are identified and updated with the respective airlines within the defined CASS timeline.
- Coordinate with relevant internal teams and airlines to ensure timely resolution of CSR-related discrepancies.
4. Payment Planning & MIS
- Prepare and circulate branch-wise weekly payment reports.
- Prepare and maintain Accounts Payable MIS.
- Monitor payment commitments and upcoming due dates.
- Track vendor, shipping line, airline, and overseas agent liabilities.
- Provide regular updates to management regarding outstanding and critical payments.
- Identify opportunities to streamline the payment and remittance process and improve efficiency.
5. Banking & Outward Remittance
- Monitor all bank accounts during payment execution.
- Maintain proper records of outward remittances, payment approvals, bank confirmations, and related documents.
- Coordinate with banks and internal teams for outward remittances and payment-related requirements.
- Prepare and coordinate Form 15CA/15CB wherever applicable.
- Ensure necessary documentation and compliance requirements are completed for foreign remittances.
- Support adherence to applicable RBI and banking requirements.
- Provide required documents and clarifications to banks, auditors, vendors, and internal teams whenever queries are raised.
6. Statutory Compliance
- Ensure accurate TDS deductions on applicable vendor payments.
- Coordinate for GST compliance relating to vendor transactions and payables.
- Ensure timely responses to TDS/GST and other payment-related queries.
- Maintain proper supporting documentation for statutory and audit requirements.
7. Documentation & Record Management
- Maintain proper records of vendor KYC documents.
- Maintain and update Agency Agreements and related documentation.
- Maintain proper records of SWIFT copies, bank confirmations, payment approvals, and remittance documents.
- Ensure all payment-related documents are properly filed and readily available for audit or verification.
- Provide necessary documentation and clarification whenever required by management, auditors, banks, or other stakeholders.
8. Process Improvement & Coordination
- Identify recurring issues in the payment and remittance process and recommend practical solutions.
- Work towards making the payment process faster, more accurate, and efficient.
- Coordinate effectively with Branch Accounts, Operations, Finance, banks, vendors, shipping lines, airlines, and overseas agents.
- Ensure timely communication and follow-up on pending payment-related matters.
Pay: ₹42,000.00 - ₹50,000.00 per month
Benefits:
- Commuter assistance
- Health insurance
- Internet reimbursement
- Leave encashment
- Paid sick time
- Provident Fund
Experience:
- Accounts payable: 3 years (Required)
- Overseas Remittance: 2 years (Preferred)
- TDS: 3 years (Preferred)
Work Location: In person
