Admin Manager - Facility & BMS
Industry Type: IT Services & Consulting
Department: Administration & Facilities
Employment Type: Full Time, Permanent
Role Category Facility & Administration Management
Location: Chennai
Experience: 10-15 Years
ABOUT THE ROLE
The Admin Manager will take ownership of day-to-day facility operations, technical infrastructure, and administrative functions at our Chennai location. This role requires someone equally comfortable managing BMS operations as they are handling vendor contracts, budgets, and cross-functional coordination — ensuring the workplace runs safely, efficiently, and in full regulatory compliance.
ROLES & RESPONSIBILITIES
- Oversee day-to-day facility operations across electrical, HVAC, plumbing, lighting, and utility systems.
- Manage and monitor Building Management System (BMS) operations for optimal building performance and energy efficiency.
- Drive preventive and predictive maintenance schedules to minimize downtime and equipment failure.
- Ensure statutory and fire safety compliance, including coordination for inspections, audits, and regulatory clearances.
- Manage emergency preparedness protocols — fire drills, evacuation planning, and disaster recovery readiness.
- Identify, evaluate, and manage vendors for facility, maintenance, security, and housekeeping services.
- Lead contract negotiations and manage Annual Maintenance Contracts (AMCs) to ensure cost-effective, high-quality service delivery.
- Track SLA and KPI performance for outsourced service providers.
- Validate and process vendor invoices and manage timely bill approvals.
- Lead and supervise multi-disciplinary teams — technical, housekeeping, and security.
- Manage operating budgets, cost-control initiatives, and monthly/annual facility performance reporting.
- Maintain asset registers and coordinate insurance/warranty renewals.
- Support office administration functions — travel, procurement, space planning, and employee facility-related needs.
PREFERRED CANDIDATE PROFILE
Qualifications
- Bachelor's degree in related field; BBA/equivalent also considered with strong facility experience.
- 8 to 15 years of experience in facility and administration management.
- Proven ability to lead and manage multi-disciplinary facility teams.
Skills
- Facility & Administration Management
- HVAC & Electrical Systems
- BMS Operations
- Vendor Management
- Statutory & Fire Safety Compliance
- Budget & Cost Control
- AMC / SLA Management
- Team Leadership
Pay: Up to ₹100,000.00 per month
Benefits:
- Flexible schedule
- Paid sick time
- Provident Fund
Work Location: In person
