Overview:
ROLE AT A GLANCE:
The role will oversee and execute day-to-day administrative operations related to all types of sales event activities at Herbalife. Key responsibilities include coordinating events-related documents, maintaining records, supporting the customer service team, supporting event execution ( day event, residential conference/ retreat etc.) that include travel to support and execute events for South Zone (AP/TL/KA/TN/KL). Additionally managing communication with distributors, office administration, third party vendor management. This is a full-time, on-site role located in Regional headquarters and requires strong organizational and communication skills to effectively support the sales events process and ensure smooth operations.
HOW YOU’LL MAKE AN IMPACT:
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Drive structured planning and seamless execution of regional events, improving overall quality and experience
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Reduce administrative burden on sales teams, enabling stronger focus on business growth and distributor engagement
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Ensure efficient coordination between internal stakeholders, distributors, and vendors
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Strengthen operational excellence across sales events and regional administrative processes
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Enhance distributor experience through professional communication and event delivery
RESPONSIBILITIES / DUTIES:
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Plan and execute regional sales events
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Coordinate end-to-end event logistics including venue, travel, accommodation, materials, and scheduling
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Travel as required to support on-ground execution of events
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Ensure adherence to timelines, budgets, and company standards
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Support promotion and communication of events to distributors
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Manage event-related documentation including approvals, PR/POs, and record-keeping
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Maintain accurate records of events, participation, and outcomes
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Assist in preparing reports to track effectiveness
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Provide administrative support to the regional sales team
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Coordinate communication between internal teams (sales, customer service, operations)
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Manage third-party vendors including event agencies, hotels, and logistics providers
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Ensure vendor deliverables meet agreed requirements and quality standards
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Support office administration related to event execution
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Collaborate with customer service teams to address event-related inquiries
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Ensure smooth participant experience before, during, and after events
LEADERSHIP AND SUPERVISORY RESPONSIBILITIES:
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Individual contributor role
QUALIFICATIONS FOR SUCCESS:
Education
Experience
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5-7 years
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Experience in event coordination, sales support, administrative roles
Skills/Certifications
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General Administration and Organization Skills to manage daily operations and maintain accurate records
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Strong Communication skills to coordinate with stakeholders and deliver clear, concise information
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Administrative Assistance experience with the ability to handle scheduling, documentation, and operational tasks
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Customer Service/vendor management expertise to handle inquiries and provide efficient solutions
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Proficiency in Microsoft Office Suite and other standard administrative tools
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Ability to work independently while supporting a team in a dynamic environment
