Job Summary
We are looking for a highly organized, proactive and detail-oriented Executive Coordinator to support the Director and oversee the coordination of our US business operations. The ideal candidate will act as the primary point of contact for US operational activities, manage executive administration, coordinate meetings, support business development initiatives and ensure effective communication across teams.
Key Responsibilities:
US Operations Coordination
- Act as the primary point of contact and chief coordinator for all US operations.
- Coordinate activities between internal teams, clients, and partners.
- Ensure timely follow-up on deliverables and operational commitments.
- Track progress of key initiatives and escalate issues where necessary.
Workday Training Management
- Plan, schedule, and coordinate Workday training sessions.
- Manage training calendars, registrations, attendance, and training materials.
- Liaise with trainers, participants, and stakeholders to ensure smooth execution.
- Monitor training outcomes and maintain training records.
Executive Support
- Provide day-to-day executive and administrative support to the Director.
- Manage calendars, appointments, travel arrangements, and business correspondence.
- Prepare presentations, documents, and reports as required.
- Handle confidential information with professionalism and discretion.
LinkedIn & Business Development Support
- Manage and optimise the Director's LinkedIn profile.
- Build and maintain connections with prospective clients, partners, and industry professionals.
- Support outreach campaigns and monitor engagement with potential leads.
- Maintain a database of prospects and assist with lead follow-ups.
Market Research & Strategy
- Conduct market research on industry trends, competitors, and potential business opportunities.
- Identify new markets, prospects, and partnership opportunities.
- Present strategic recommendations to support business growth.
- Assist in developing business development strategies for the US market.
Meeting Coordination
- Schedule internal and external meetings across multiple time zones.
- Prepare meeting agendas and supporting documentation.
- Record meeting minutes, action items, and decisions.
- Monitor completion of follow-up actions and provide regular status updates.
Reporting
- Prepare weekly, monthly, and quarterly operational reports.
- Develop dashboards and executive summaries for management review.
- Analyse operational performance and present key insights.
- Support management reporting and business planning activities.
Required Skills & Qualifications
- 3+ years of experience as an Executive Assistant, Executive Coordinator, Project Coordinator, or Personal Assistant.
- Excellent organisational and multitasking skills.
- Strong verbal and written communication skills.
- Experience managing senior executives' calendars and priorities.
- Proficiency in Microsoft Office (Excel, PowerPoint, Word) and Google Workspace.
- Experience with LinkedIn business networking and lead generation.
- Strong research and analytical skills.
- Ability to work independently while managing multiple priorities.
- High level of professionalism and confidentiality.
Preferred Skills
- Experience working with US clients or supporting international operations.
- Familiarity with Workday or enterprise HR systems.
- Experience using CRM tools and project management software.
- Knowledge of AI productivity tools such as ChatGPT, Microsoft Copilot, or similar platforms is essential.
Key Competencies
- Exceptional organisational skills
- Initiative and problem-solving ability
- Attention to detail
- Professional communication
- Time management
- Strategic thinking
- Relationship management
- Accountability and ownership
What We Offer
- 100% Remote work
- UK Working Hours
- Opportunity to work closely with senior leadership.
- Exposure to international business operations.
- Career growth in business operations, strategy, and executive management.
- A collaborative and dynamic work environment.
Pay: ₹25,000.00 - ₹35,000.00 per month
Benefits:
- Flexible schedule
- Work from home
Work Location: Remote
