The Store & Purchase Officer shall be responsible for end-to-end store operations, inventory management, material receipts, material issuance, stock verification, procurement coordination, vendor follow-up, purchase documentation, and timely availability of materials required for production, maintenance, quality, and project execution activities.
The position requires close coordination with Production, Planning, Quality, Maintenance, Accounts, Logistics, and Procurement teams to ensure smooth plant operations and optimal inventory management.
Key ResponsibilitiesA. Store Management ResponsibilitiesMaterial Receipt & Verification
- Receive incoming materials from suppliers and transporters.
- Verify quantity, specifications, dimensions, grade, and supporting documents against Purchase Orders.
- Coordinate with Quality Department for incoming material inspection.
- Ensure proper Goods Receipt Note (GRN) preparation.
- Maintain records of received materials and supporting documents.
- Identify and report shortages, excesses, damages, or discrepancies.
Inventory Management
- Maintain accurate inventory records in ERP/manual systems.
- Monitor stock levels of:
- Raw Materials
- Plates and Sheets
- Pipes and Tubes
- Welding Consumables
- Fasteners
- Maintenance Spares
- Electrical Items
- Tools and Tackles
- Safety Items (PPE)
- General Consumables
- Maintain minimum, maximum, and reorder stock levels.
- Prevent stock-outs and excess inventory situations.
- Ensure FIFO (First In First Out) and proper material traceability.
Material Issuance
- Issue materials against authorized requisitions.
- Maintain issue records accurately.
- Coordinate daily material requirements with production departments.
- Ensure timely availability of materials to production lines.
- Monitor material consumption and wastage.
Inventory Control & Stock Verification
- Conduct daily, monthly, and annual stock verification.
- Reconcile physical stock with system inventory.
- Investigate and report inventory variances.
- Prepare stock aging reports.
- Support internal and external audits.
Store Housekeeping & Safety
- Ensure systematic storage of materials.
- Maintain proper identification and labeling of materials.
- Ensure compliance with safety standards and storage requirements.
- Maintain housekeeping as per 5S standards.
- Ensure safe handling of heavy engineering materials and equipment.
B. Purchase & Procurement ResponsibilitiesProcurement Coordination
- Receive material requisitions from Production, Maintenance, Quality, and Project Departments.
- Verify stock availability before initiating procurement.
- Prepare and process Purchase Requisitions (PRs).
- Coordinate with Procurement Team for timely sourcing.
Vendor Management
- Coordinate with approved suppliers and vendors.
- Obtain quotations as required.
- Follow up on pending purchase orders.
- Monitor supplier delivery commitments.
- Maintain vendor communication records.
- Support vendor evaluation activities.
Purchase Order Coordination
- Track Purchase Orders from issuance to delivery.
- Monitor order status and delivery schedules.
- Coordinate with suppliers regarding dispatches.
- Ensure timely receipt of critical materials.
Cost Control & Procurement Support
- Assist in identifying cost-effective procurement solutions.
- Support procurement team in rate comparisons and vendor negotiations.
- Monitor market trends for commonly used materials and consumables.
- Support alternate vendor development initiatives.
C. Production Coordination ResponsibilitiesProduction Material Planning
- Coordinate daily with Production and Planning departments.
- Understand production schedules and material requirements.
- Ensure timely material availability for manufacturing operations.
- Maintain continuity of production through effective inventory planning.
Material Requirement Forecasting
- Review monthly and weekly production plans.
- Forecast material requirements.
- Coordinate procurement activities based on production priorities.
- Identify critical shortages and escalate proactively.
D. Maintenance & Utility Coordination
- Ensure availability of maintenance spares and consumables.
- Coordinate procurement of emergency breakdown materials.
- Maintain inventory of critical maintenance spare parts.
- Support preventive maintenance activities through timely material availability.
E. Documentation & ReportingStore Documentation
- Goods Receipt Notes (GRN)
- Material Issue Slips
- Stock Registers
- Material Return Notes
- Gate Entry Records
- Stock Verification Reports
Purchase Documentation
- Purchase Requisitions
- Purchase Orders
- Vendor Quotations
- Comparative Statements
- Delivery Follow-Up Records
Reporting
- Daily Stock Reports
- Inventory Status Reports
- Slow Moving Inventory Reports
- Non-Moving Inventory Reports
- Material Consumption Reports
- Purchase Tracking Reports
- Monthly Inventory Valuation Reports
ERP & System Responsibilities
- Update inventory transactions in ERP system.
- Maintain material master data.
- Generate inventory and procurement reports.
- Ensure accuracy of ERP transactions.
- Support ERP implementation and process improvements.
Compliance & Audit Responsibilities
- Ensure compliance with company procurement policies.
- Support Internal Audits.
- Support ISO documentation requirements.
- Maintain records for statutory and customer audits.
- Ensure traceability of raw materials and consumables.
- Support inventory valuation and financial audits.
Required Skills & CompetenciesTechnical Skills
- Inventory Management
- Store Operations
- Material Planning
- Purchase Coordination
- Vendor Follow-Up
- ERP Operations
- MS Excel & Reporting
- Documentation Control
- Stock Verification
Industry Knowledge
Preference for candidates having experience in:
- Heavy Engineering
- Pressure Vessel Manufacturing
- Fabrication Industry
- Process Equipment Manufacturing
- Steel Processing Industry
- EPC Industry
- Industrial Manufacturing Plants
Behavioral Competencies
- Strong Coordination Skills
- Attention to Detail
- Planning & Organizing Ability
- Problem Solving Skills
- Negotiation & Follow-Up Skills
- Accountability & Ownership
- Time Management
- Team Collaboration
Pay: ₹20,000.00 - ₹30,000.00 per month
Benefits:
- Cell phone reimbursement
- Health insurance
- Leave encashment
- Life insurance
- Provident Fund
Education:
Experience:
- Store management: 3 years (Required)
- Purchasing: 3 years (Required)
Work Location: In person
