Urgent requirement of Purchase Executive for one of the largest growing Real Estate company of Punjab.
The Purchase Executive ensures that all project and office material requirements are met on time, at the right cost, and with acceptable quality, so that construction and operations run smoothly without material shortages or wastage. This includes both strategic activities like vendor development and negotiation, and routine tasks such as issuing purchase orders and tracking deliveries.
Key responsibilities
- Collect material requirements from all project sites and HO (cement, steel, bricks, tiles, plumbing/sanitary, electrical, stationery, furniture, etc.)
- Conduct market survey to identify suitable vendors, obtain multiple quotations, and prepare comparative statements for management approval.
- Negotiate rates, delivery timelines, payment terms, and other commercial conditions to achieve cost‑effective procurement without compromising quality.
- Raise indents and prepare/issue purchase orders (POs) in ERP or other systems, ensuring all approvals and documentation are complete.
- Coordinate with project engineers/site heads for timely material delivery, resolve quantity/quality disputes, and handle rejections or shortages.
- Monitor stock levels across sites/stores, raise purchase requisitions, and ensure optimum inventory (neither excess nor shortage) through regular stock audits.
- Maintain updated vendor database, build long‑term relationships, and continuously develop new vendors for key construction materials.
- Check and forward vendor bills with all supporting documents, coordinate with accounts for payment processing, and track outstanding payments.
- Prepare MIS reports such as purchase cost analysis, inventory valuation, material‑wise stock, daily receipts/consumption, and procurement status for management.
- Ensure materials conform to relevant IS codes and manufacturer test certificates, and that procurement follows company policies and any compliance requirements.
Typical rules and policies to follow
- Follow approved procurement process: indent → quotation → comparison sheet → approval → PO → material receipt → bill verification → payment.
- Obtain minimum required quotations (e.g., 3 quotes) for major items and ensure transparent, documented selection of vendors.indeed
- Adhere to delegated financial authority limits; escalate purchases beyond threshold to senior management for approval.
- Use only approved vendors for critical materials unless management permits addition of new vendors after due evaluation.
- Ensure no conflict of interest or personal benefit from vendors and maintain ethical, professional conduct in negotiations.
- Comply with company quality standards, safety norms, and statutory requirements related to materials and documentation.
Skills and profile expectations
- Strong knowledge of civil construction materials and their specifications, especially for residential and commercial real estate projects.
- Ability to negotiate, analyze quotes, and perform basic cost comparisons and budgeting for procurement.
- Familiarity with ERP or purchase management software, Excel, and basic MIS reporting.
- Good coordination and communication skills to work with project teams, stores, accounts, and vendors.
Pay: ₹30,000.00 - ₹65,000.00 per month
Benefits:
- Cell phone reimbursement
- Flexible schedule
- Health insurance
- Internet reimbursement
- Leave encashment
- Paid sick time
- Provident Fund
Work Location: In person
