Job Title: Executive Assistant (EA) to CEO
Location: Ahmedabad
Experience: 1.5 to 3 Years
Department: Executive Office
Reporting To: CEO
Role Overview
We are seeking a highly organized and proactive Executive Assistant to the CEO who can manage executive priorities, coordinate with department heads, and streamline communication across the organization. The role is critical in reducing operational dependency on the CEO, optimizing their schedule, and ensuring efficient execution of strategic and operational initiatives.
Key Responsibilities1. CEO Calendar & Schedule Management
- Manage and optimize the CEO’s calendar, meetings, and travel schedules.
- Prioritize appointments based on business priorities and strategic goals.
- Ensure the CEO’s time is efficiently utilized for high-impact decisions.
2. Coordination with HODs / Department Heads
- Act as a central communication bridge between the CEO and department heads.
- Follow up with HODs on action items, project updates, and deadlines.
- Ensure alignment between departments and CEO directives.
3. Operational Support & Decision Facilitation
- Reduce operational dependency on the CEO by filtering, prioritizing, and resolving routine matters.
- Prepare briefings, reports, and summaries for CEO review.
- Track key initiatives and ensure timely execution across teams.
4. Meeting Management
- Prepare agendas, presentations, and meeting notes for executive meetings.
- Record minutes of meetings (MoM) and track follow-ups with stakeholders.
- Ensure execution of decisions taken in leadership meetings.
5. Executive Communication
- Draft and manage professional emails, communications, and internal announcements on behalf of the CEO.
- Maintain confidentiality in handling sensitive business information.
6. Strategic & Administrative Support
- Assist the CEO in strategic projects and business initiatives.
- Conduct research, data analysis, and report preparation as required.
- Support cross-functional coordination for important projects.
Required Skills
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Experience coordinating with senior leadership / department heads
- Strong problem-solving and decision-support capabilities
- Ability to handle confidential and sensitive information
- High proficiency in MS Office, presentations, and documentation
Preferred Qualifications
- Any Bachelor’s or Master’s degree
- Experience working as Executive Assistant / EA to CXO / Leadership roles
- Strong understanding of business operations and corporate communication
Key Success Metrics
- Efficient CEO schedule management
- Improved coordination between CEO and department heads
- Reduced operational workload for the CEO
- Timely execution of leadership decisions and action items
Job Type: Full-time
Work Location: In person
