The Assistant Manager – Purchase, Procurement & Import is responsible for managing domestic and international procurement activities, vendor development, import documentation, logistics coordination, inventory planning, and ensuring timely availability of materials at the most competitive cost while maintaining quality standards and regulatory compliance.
Key ResponsibilitiesPurchase & Procurement
- Plan and execute procurement of raw materials, components, spare parts, consumables, and capital equipment.
- Float RFQs/RFPs, obtain quotations, and conduct comparative cost analysis.
- Negotiate prices, payment terms, delivery schedules, and contracts with suppliers.
- Issue Purchase Orders (POs) and monitor order execution.
- Ensure timely procurement without production interruptions.
- Monitor supplier performance and resolve procurement-related issues.
Vendor Management
- Identify, evaluate, and develop new domestic and international suppliers.
- Maintain supplier database and vendor performance scorecards.
- Conduct vendor audits and periodic performance reviews.
- Build long-term strategic supplier relationships.
Import Management
- Coordinate imports from overseas suppliers.
- Handle Proforma Invoice (PI), Purchase Orders, Commercial Invoice, Packing List, Certificate of Origin, Bill of Lading/Airway Bill, Insurance, and related shipping documents.
- Coordinate with freight forwarders, CHA (Custom House Agent), transporters, and shipping lines.
- Track shipment schedules and ensure on-time delivery.
- Monitor customs clearance and duty compliance.
- Maintain import records and statutory documentation.
Inventory & Planning
- Coordinate with Production, Stores, and Planning departments for material requirements.
- Maintain optimum inventory levels.
- Prevent stock-outs and excess inventory.
- Monitor lead times and reorder levels.
Cost Control
- Identify cost reduction opportunities.
- Conduct supplier benchmarking.
- Analyze procurement trends and recommend savings initiatives.
- Monitor procurement budgets.
Compliance
- Ensure procurement complies with company policies.
- Follow applicable import regulations, DGFT, Customs, GST, and other statutory requirements.
- Maintain procurement documentation for audits.
Documentation & Reporting
- Prepare procurement MIS reports.
- Maintain purchase registers and vendor records.
- Generate monthly procurement reports.
- Monitor pending purchase orders and supplier commitments.
Cross-Functional Coordination
- Work closely with Production, Quality, Finance, Stores, Logistics, and Sales teams.
- Resolve supply chain issues proactively.
- Support management with procurement planning and sourcing strategies.
Technical Skills
- Procurement Planning
- Vendor Development
- Import & Export Documentation
- Customs Clearance Coordination
- DGFT & Import Compliance
- Incoterms (FOB, CIF, EXW, FCA, DDP, etc.)
- Supplier Negotiation
- Inventory Management
- Cost Analysis
- ERP Systems (SAP, Oracle, Tally, Odoo, etc.)
- Advanced Microsoft Excel
- MIS Reporting
Pay: Up to ₹37,000.00 per month
Benefits:
- Cell phone reimbursement
- Internet reimbursement
Work Location: In person
