YOU ARE EMPLOYEE #1 IN OPERATIONS
At Skylarn AI, the Admin & HR Manager is the backbone of the company — the person who makes sure everything runs smoothly while engineers focus on building. You will set up processes from scratch, hire and onboard our founding team, and create a workplace culture that attracts top AI talent. If you thrive in fast-moving environments, love building systems from zero, and are energized by the idea of being the operational heartbeat of a growing AI startup, this role is for you.
ABOUT SKYLARN AI
Skylarn AI Technologies is India's first AI-native enterprise services company. We train engineers on cutting-edge AI, build agentic software products, and deploy forward-deployed engineers to enterprise clients. Based in HITEC City, Hyderabad, we are a small, high-velocity founding team building something significant in India's AI ecosystem.
WHAT YOU WILL OWN
Human Resources
· Own end-to-end recruitment — job postings, screening, scheduling interviews, and coordinating offers
· Manage the full employee joining process — offer letters, background checks, documentation, and onboarding packs
· Set up and maintain employee records, HR policies, and the employee handbook
· Coordinate payroll inputs with the finance team or payroll vendor each month
· Track attendance, leave, and timesheets; handle employee queries promptly
· Drive employee engagement — team events, recognition, feedback cycles, and culture initiatives
· Manage statutory compliance: PF, ESI, PT, Gratuity, and related filings in coordination with consultants
· Support performance review cycles and maintain appraisal documentation
Administration
· Set up and manage the Skylarn office — furniture, equipment, internet, supplies, and maintenance
· Procure and track office assets: laptops, monitors, printers, whiteboards, stationery, and peripherals
· Manage relationships with vendors, landlords, and service providers
· Handle travel bookings, accommodation, and logistics for team members and visitors
· Maintain an organized filing system for contracts, agreements, invoices, and company documents
· Coordinate with legal and accounting consultants on company registration, GST, and compliance deadlines
· Manage petty cash, expense reimbursements, and basic bookkeeping coordination
· Handle courier, mail, and day-to-day office logistics
Startup Operations
· Help implement internal tools: HRMS, project tracking, communication, and document management
· Draft and maintain SOPs for HR and admin processes as the company scales
· Act as the first point of contact for all employee needs and escalations
· Coordinate with the founding team on office space planning as headcount grows
WHAT WE ARE LOOKING FOR
Experience & Qualifications
· 1–2 years of experience in an HR, Admin, or Operations role — startup experience strongly preferred
· Bachelor's degree in any discipline; MBA in HR or a related field is a plus
· Hands-on experience with joining formalities, payroll coordination, and statutory compliance (PF, ESI, PT)
· Proven track record of managing office administration and vendor relationships
· Familiarity with HRMS tools (Zoho People, Keka, greytHR, or similar)
Skills & Mindset
· Exceptional organizational skills — you can track 20 things at once and nothing falls through the cracks
· Strong written and verbal communication in English and Telugu/Hindi
· High ownership mentality — you don't wait to be told; you identify gaps and fix them
· Startup DNA — comfortable building processes from scratch with minimal guidance
· Discreet and trustworthy — you handle sensitive employee and financial information with confidentiality
· Warm and approachable — you are the face of the company for new hires and visitors
· Proficient in MS Office / Google Workspace — Excel/Sheets, Word/Docs, and email
Good to Have
· Experience setting up an office from scratch (furniture, IT, vendor contracts)
· Knowledge of Startup India, DPIIT, and Shops & Establishment compliance
· Prior experience in an AI, tech, or software company
· Basic understanding of Indian labour law and employment contracts
WHY JOIN SKYLARN AI
· Build from zero — you will design Skylarn's HR and admin systems, not inherit someone else's mess
· High visibility — direct access to founders; your work directly shapes company culture
· Fast growth — as Skylarn scales from 10 to 50+ people, so does your scope and seniority
· Work in India's AI hub —Hyderabad, surrounded by the country's top tech talent
· Competitive salary and performance-linked incentives
· Be part of a mission-driven company building something new in Indian AI
Pay: ₹20,000.00 - ₹30,000.00 per month
Benefits:
Work Location: In person
