Administrative Assistant – Process Automation & AI Support
Company: Nirvana Hammocks Private Limited
Location: Vengaivasal, Chennai, Tamil Nadu
Job Type: Full-time
About Us
Nirvana Hammocks Private Limited is a leading manufacturer and exporter committed to craftsmanship, sustainability, ethical business practices, and operational excellence. We are looking for a proactive, organized, and technology-driven Administrative Assistant who is passionate about improving business processes through automation and AI.
Job Summary
As an Administrative Assistant – Process Automation & AI Support, you will play a key role in supporting the day-to-day administrative operations of the organization while helping implement digital tools and automation initiatives. This position is ideal for someone who enjoys administration, data management, process improvement, and learning AI-based technologies.
Key ResponsibilitiesAdministrative Support
- Provide administrative support to Management and various departments.
- Maintain office records, registers, files, and documentation.
- Coordinate routine administrative activities and departmental follow-ups.
- Ensure smooth office operations and maintain organized workflows.
Attendance & Leave Management
- Maintain employee attendance and leave records.
- Track attendance discrepancies and leave approvals.
- Generate attendance reports for management.
- Assist in automating attendance and leave tracking processes.
Records & Data Management
- Maintain accurate digital and physical records.
- Prepare reports, trackers, checklists, and logs.
- Ensure proper documentation and easy retrieval of information.
- Improve data accuracy and reporting standards.
Process Automation
- Identify repetitive administrative tasks suitable for automation.
- Support the implementation of digital workflows and automated reporting.
- Assist in digitizing office processes to improve efficiency.
- Maintain structured systems for process monitoring.
AI Chatbot & Digital Projects
- Support the development and maintenance of AI chatbot solutions.
- Organize FAQs, product information, and knowledge base content.
- Coordinate with internal teams to keep chatbot information updated.
- Assist in chatbot testing, documentation, and continuous improvements.
Office Administration
- Monitor visitor, employee, and premises entry/exit records.
- Coordinate with security and administration teams.
- Report process deviations and administrative issues promptly.
Reporting & Coordination
- Prepare daily, weekly, and monthly reports.
- Support management with special projects and operational improvements.
- Maintain confidentiality and professionalism at all times.
Required Skills
- Bachelor's degree in any discipline.
- 1–3 years of experience in Administration, Office Coordination, or Operations (Freshers with excellent organizational and computer skills may also apply).
- Strong knowledge of Microsoft Excel, Word, and Google Workspace.
- Good communication and organizational skills.
- Excellent attention to detail and record-keeping ability.
- Interest in AI tools, automation, and digital transformation.
- Ability to multitask and work independently.
Preferred Skills
- Experience with Microsoft Power Automate, Google Apps Script, or workflow automation tools.
- Familiarity with ChatGPT or other AI applications.
- Basic understanding of databases, reporting, or chatbot platforms is an added advantage.
Why Join Nirvana Hammocks?
- Opportunity to work on real-world AI and automation projects.
- Career growth in administration and digital transformation.
- Exposure to manufacturing and export operations.
- Supportive work environment with continuous learning opportunities.
- Stable long-term career with a growing organization.
Job Type: Full-time
Work Location: Vengaivasal, Chennai
Schedule:
- Day Shift
- Monday to Saturday
Stipend:
Based on the interview performance
Experience:
- Administrative Assistant: Freshers welcome
If you are organized, detail-oriented, technology-friendly, and eager to build smarter business processes, we'd love to hear from you.
Pay: ₹5,000.00 - ₹8,000.00 per month
Work Location: In person
