Sahib Productions Pvt. Ltd. is an experiential marketing, event production, exhibition, fabrication, and brand activation company. We manage multiple projects involving vendors, production teams, fabrication units, logistics partners, artists, venues, and corporate clients.
Position Overview
We are looking for a responsible and detail-oriented Junior Accounts Executive to support the day-to-day accounting and financial operations of the company.
The candidate will be responsible for maintaining accurate records of expenses, invoices, vendor payments, client receipts, GST, TDS, petty cash, and project-wise costing. The role requires strong Excel skills, basic accounting knowledge, and the ability to coordinate with vendors, clients, project managers, and the senior accounts team.
Key ResponsibilitiesDay-to-Day Accounting
- Record daily purchase, sales, payment, receipt, journal, and expense entries.
- Maintain accurate books of accounts in Tally or other accounting software.
- Update bank, cash, and petty cash transactions regularly.
- Maintain supporting documents for all accounting entries.
- Ensure records are complete and updated on time.
Invoicing and Client Accounts
- Prepare and issue client invoices as per approved quotations and work orders.
- Maintain records of advance payments, part payments, and outstanding amounts.
- Follow up internally for client payment status and required documentation.
- Coordinate for purchase orders, work orders, and invoice submissions.
- Maintain client-wise ageing and receivables reports.
Vendor Accounts and Payments
- Verify vendor bills against quotations, purchase orders, and approved expenses.
- Maintain vendor-wise outstanding and payment records.
- Coordinate with project managers before processing vendor payments.
- Track vendor advances and adjust them against final bills.
- Assist in preparing payment schedules and payment advice.
GST and TDS Support
- Check invoices for correct GST details, tax rates, and GSTIN information.
- Maintain purchase and sales registers for GST filing.
- Assist in GST reconciliation and return preparation.
- Calculate and record applicable TDS deductions.
- Maintain TDS payment and deduction records.
- Coordinate with the Chartered Accountant for GST, TDS, and statutory filings.
Project-Wise Costing
- Maintain project-wise income and expense records.
- Record vendor, material, labour, logistics, venue, and production costs against each project.
- Prepare estimated versus actual cost reports.
- Assist management in tracking project profitability.
- Ensure expenses are allocated to the correct project and cost category.
Bank Reconciliation
- Perform regular bank reconciliations.
- Identify and resolve differences between bank statements and accounting records.
- Maintain records of online transfers, cheques, UPI, and other transactions.
- Track deposited and pending cheques where applicable.
Petty Cash and Expense Management
- Maintain petty cash records and supporting bills.
- Verify employee expense claims and project advances.
- Track advances issued to employees, project teams, and vendors.
- Ensure timely settlement of advances after project completion.
- Report missing or incomplete bills to the concerned team.
Documentation and Record Keeping
- Organize invoices, bills, vouchers, receipts, and payment proofs.
- Maintain digital and physical accounting records.
- Prepare documents required for audits, GST filings, and management review.
- Ensure proper filing of client and vendor agreements, purchase orders, and work orders.
- Maintain confidentiality of financial and company information.
Required Skills
- Basic understanding of accounting principles.
- Knowledge of GST, TDS, invoicing, and bookkeeping.
- Good working knowledge of Microsoft Excel.
- Experience using Tally Prime or similar accounting software.
- Strong numerical accuracy and attention to detail.
- Good documentation and record-maintenance skills.
- Ability to coordinate professionally with vendors and internal teams.
- Basic written and verbal communication skills.
Software Knowledge
Mandatory:
- Tally Prime
- Microsoft Excel
- Microsoft Word
- Google Sheets
Preferred:
- Zoho Books
- Google Workspace
- Basic knowledge of accounting or ERP software
Qualifications
- B.Com, M.Com, or equivalent qualification in Accounting, Finance, or Commerce.
- Candidates pursuing CA Inter or CMA may also apply, provided they can work full-time.
Experience
- 0–2 years of experience in accounts, bookkeeping, taxation, or finance.
- Freshers with strong accounting knowledge and Tally skills may apply.
- Prior experience in an event agency, production company, fabrication company, or service-based business will be an advantage.
Desired Personal Qualities
- Honest and trustworthy
- Responsible and dependable
- Strong attention to detail
- Organized and disciplined
- Willingness to learn
- Ability to meet deadlines
- Comfortable handling repetitive and detailed work
- Good follow-up and coordination skills
- Ability to work in a fast-paced environment
Key Performance Indicators
- Accuracy of accounting entries
- Timely invoice preparation
- Accuracy of vendor and client ledgers
- Timely bank reconciliation
- Proper tracking of advances and expenses
- Accuracy of GST and TDS records
- Completeness of supporting documentation
- Timely preparation of project-wise cost reports
- Reduction in pending and unadjusted entries
Working Conditions
- Full-time, office-based position.
- Regular coordination with project, production, procurement, and management teams.
- Additional working hours may occasionally be required during month-end closing, audits, or major project execution periods.
What We Offer
- Practical exposure to accounting, taxation, and project costing.
- Opportunity to work across multiple corporate projects and business functions.
- Learning and growth opportunities within the finance department.
- Professional and collaborative work environment.
- Performance-based growth and recognition.
Why Join Sahib Productions?
At Sahib Productions, the accounts team plays an important role in keeping every project financially organized and profitable. This position offers hands-on exposure to client invoicing, vendor management, project costing, taxation, and financial reporting in a dynamic event and production environment.
Pay: ₹12,000.00 - ₹16,000.00 per month
Work Location: In person
