1. Role Purpose
To manage and execute purchasing activities for uniforms, materials, equipment, and other operational requirements across all PFD restaurants and HO. The role ensures timely procurement, quality compliance, competitive pricing, and proper documentation in line with company processes.
2. Key Responsibilities
A. Procurement Operations Process purchase requirements received from restaurants, projects, admin, and other departments. Raise purchase requests (PR) and issue purchase orders (PO) as per approved formats. Ensure all purchases follow the defined procurement process and approval hierarchy.
B. Vendor Management Identify and develop new vendors for uniforms, supplies, equipment, and services. Collect quotations, compare prices, and negotiate favourable terms. Maintain updated vendor database with product details, pricing, and service history.
C. Coordination & Follow-Up Coordinate with vendors for timely delivery of approved items. Follow up on pending orders, delays, or material quality concerns. Page 66 | 104 Liaise with restaurant managers, project team, maintenance, and admin for delivery confirmation.
D. Material Quality & Specification Compliance Ensure materials received match approved specifications, samples, and quality standards. Report deviations immediately to the Purchase Head. Maintain sample archive for uniforms or frequently purchased items.
E. Documentation & Process Compliance Maintain proper records of PRs, POs, quotations, bills, and approvals. Follow internal guidelines for vendor quotations, documentation, and comparison statements. Coordinate with Accounts for invoice verification and payment follow-ups.
F. Cost Control Identify cost-saving opportunities through vendor consolidation, negotiation, or improved sourcing. Ensure uniform pricing across all restaurants where applicable.
G. Support for New Restaurant Openings Procure materials required for pre-opening activities such as uniforms, signage, equipment, and consumables. Ensure timely delivery as per project timelines.
H. Issue Resolution Handle vendor disputes, return of damaged materials, and replacement requests. Resolve restaurant-level concerns regarding shortages, incorrect items, or order mismatches.
3. Required Skills & Competencies
Strong negotiation and vendor relationship skills. Good understanding of procurement processes and material specifications. High attention to detail and documentation discipline. Ability to work under timelines and manage multiple purchase requests. Proficiency in MS Excel, Email, and maintaining purchase logs.
4. Qualification & Experience
Graduate in Commerce, Supply Chain, or related field. 3–6 years of experience in purchasing; Restaurant, hospitality or retail experience preferred. Experience working with uniforms, consumables, and vendor development is an advantage.
Pay: ₹20,000.00 - ₹25,000.00 per month
Benefits:
Work Location: In person
