Role OverviewThe Accounts Executive is responsible for day-to-day accounting operations, bookkeeping, GST compliance, and financial reporting using Zoho Books. The role requires a detail-oriented individual with strong knowledge of accounting principles, taxation, and hands-on experience with Zoho Books and Tally.Key ResponsibilitiesAccounting & Bookkeeping
- Maintain day-to-day books of accounts in Zoho Books and Tally ERP/Prime
- Record journal entries, payment vouchers, receipt vouchers, and contra entries
- Perform monthly bank reconciliation statements (BRS)
- Manage accounts payable and accounts receivable ledgers
- Process and verify vendor invoices and employee expense claims
- Maintain petty cash and daily cash book
Invoicing & Billing
- Raise sales invoices and credit notes in Zoho Books as per company format
- Track and follow up on outstanding receivables and send payment reminders
- Reconcile customer accounts and resolve billing discrepancies
- Maintain purchase orders, vendor bills, and payment records
GST Compliance
- Prepare and file GSTR-1, GSTR-3B monthly returns
- Reconcile GSTR-2A/2B with purchase register
- Verify HSN/SAC codes and GST rates on all invoices
- Coordinate with GST consultant for annual return (GSTR-9) filing
- Handle GST notices and respond to departmental queries
TDS & Tax Compliance
- Deduct TDS on applicable payments (194J, 194C, 194I etc.)
- File quarterly TDS returns (Form 24Q / 26Q)
- Issue Form 16 / Form 16A to employees and vendors
- Reconcile TDS with Form 26AS and AIS
Payroll Processing
- Process monthly salary in Zoho Books / Zoho Payroll
- Calculate PF, ESI, PT deductions and ensure timely remittance
- Maintain salary register and payslip records
- Coordinate with HR for attendance, leave, and new joinee data
MIS & Reporting
- Prepare monthly P&L, Balance Sheet, and cash flow reports from Zoho Books
- Generate aging reports for receivables and payables
- Prepare monthly MIS reports for management review
- Assist in year-end closing and audit preparation
Vendor & Bank Management
- Process vendor payments via NEFT/RTGS/cheque within due dates
- Maintain bank statements and reconcile with Zoho Books
- Coordinate with banks for DD, LC, and other transactions
- Track and renew fixed deposits and bank guarantees
Audit Support
- Coordinate with statutory and internal auditors
- Provide required schedules, ledgers, and supporting documents
- Ensure books are audit-ready at all times
- Assist in preparation of financial statements
Qualifications & Experience: B.Com / M.Com / BBA Finance / CA Inter
Experience: 2–3 Years in accounting / finance role
Industry: IT/ITES / Services / Trading
Preferred Software: Zoho Books (Mandatory), Tally ERP/Prime, MS Excel
Key Skills: RequiredAccounting Software (Mandatory)
- Zoho Books — invoicing, bank reconciliation, GST returns, expense tracking, financial reports, chart of accounts, journal entries
- Tally ERP / Tally Prime — voucher entry, ledger management, TDS, GST, balance sheet
- Zoho Payroll / Zoho Expense — added advantage
Taxation
- Good working knowledge of GST — GSTR-1, GSTR-3B, GSTR-2A reconciliation
- Basic knowledge of TDS provisions under Income Tax Act
- Familiarity with Professional Tax (PT) and PF/ESI compliance
General
- Proficiency in MS Excel — VLOOKUP, Pivot Tables, data formatting
- Strong attention to detail and accuracy in data entry
- Good communication skills for vendor and bank coordination
- Ability to handle month-end closing independently
- Knowledge of accounting standards (AS) — basic level
Key Performance Indicators (KPIs)
- 100% on-time GST filing with zero late fees
- Zero unreconciled entries in bank reconciliation
- Invoices raised within 24 hours of service delivery
- Receivables follow-up within agreed credit period
- Audit-ready books at all times with zero pending entries
- Payroll processed accurately before 30th of every month
Pay: ₹15,000.00 - ₹25,000.00 per month
Work Location: In person
