RWDI is seeking a motivated individual with a minimum of 6-10 years of experience to join us as a Facilities Coordinator at our Trivandrum location.
Facilities Coordinator provides high-quality facilities services. Is responsible for physical building related items, shipping as well as the physical safety of the buildings. Internally, the holder of the position will enforce security rules, follow-up on building and facility requests, facilitate negotiation with vendors and contractors, and coordinate any personnel necessary to carry out assigned projects. This role supports the India Office.
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Coordinating facility services such as building maintenance and repair, custodial services, delivery services, security systems, HVAC and equipment maintenance
- Conducting basic maintenance, installations, and repairs
- To develop, implement, maintain, and continuously improve the organization's Quality Management System (QMS), ensuring compliance with ISO standards, regulatory requirements, and company policies while promoting a culture of quality and continuous improvement.
- Managing facilities requests ensuring timely resolution
- Managing facilities related external vendors, contractors, and subcontractors and ensure they meet and follow safety policy requirements
- Working knowledge of health and safety regulations
- Assist planning and coordinating office moves/relocations
- Managing an accurate inventory of all physical assets related to the facilities, reports on their condition, and make recommendations for future capital purchases
- Ensuring compliance with local jurisdictional building codes, standards and lease agreements
- Evaluating, advising, acquiring installing and maintaining a variety of furniture, shelving, fixtures, equipment, and supplies
- Conducting facility safety and physical security inspections (fire systems, heating, HVAC) and following up on observations
- Participating in workstation planning including assessing staff placements, spatial layouts, and on/offboarding procedures
- Maintaining accurate floor plans and seating maps
- Working closely with IT to coordinate physical moves of workstations, data cabling, etc.
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Minimum of a UG degree and relevant work experience
- Proven experience in a facilities or office coordination role (6-10 years preferred).
- Strong organizational and problem-solving skills.
- Excellent communication and interpersonal abilities.
- Proficient with Microsoft Office and basic facility management tools/software.
- Ability to manage multiple priorities in a fast-paced environment.
- Must be able to wear and use appropriate person protective equipment as necessary
In addition, we would love for you to apply if the following describe you:
- Experience providing facilities and/or physical safety support for large buildings and managing external contractors/vendors
- Experience with the Microsoft Office Suite
- Ability reading and understand drawings
- Capacity to quickly learn new software
- Proven excellent communication and interpersonal skills
- Demonstrated commitment to excellent customer service
- Excellent analytical and problem-solving skills
- Demonstrated initiative to address issues as they arise
- Well-developed organizational skills
- Asset: Experience with security systems including security patrols, alarm systems, cameras, and fob systems
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An opportunity to work with highly experienced Industry Leaders
- A variety of long-term growth and development opportunities as well as ongoing training, support and guidance
- Employee Assistance Program and Health and well-being initiatives
- Flexible work arrangements
RWDI is a leading climate and performance engineering firm that has been helping clients tackle complex engineering challenges in the built environment for more than 50 years. With deep technical expertise, we drive success on ambitious building, industry, and infrastructure projects — enhancing performance, resiliency, and efficiency. Our extensive technical services span every project stage to help maximize performance while minimizing environmental impact. With a team of more than 800 engineers, scientists, and sustainability specialists in more than 30 offices across North America, Europe, and the Asia-Pacific region, we’re a truly global company. For more information, visit rwdi.com and connect on LinkedIn.
