JD for Admin cum Front office executive
Experience: 0 to 1 years (Receptionist/Front Office)
Education: Any Graduation or equivalent
Roles and Responsibilities:
- Greet and welcome guests/visitors upon their arrival at the office.
- Manage the front office by directing visitors, including vendors, clients, candidates, and customers, to the appropriate departments.
- Screen incoming calls, direct them to the correct departments, and take accurate and complete messages.
- Manage office stationery supplies and place orders as needed.
- Handle routine office administrative duties efficiently.
- Ensure the reception and office areas are clean, organized, and equipped with necessary stationery and materials.
- Provide accurate and relevant information to visitors in person, over the phone, or via email.
- Maintain office security by adhering to safety protocols and managing access through the reception desk (e.g., monitoring the logbook, issuing visitor badges).
- Keep track of front office supplies and inventory.
- Coordinate travel arrangements and prepare related vouchers.
- Maintain updated records of office expenses and costs.
- Perform clerical duties such as filing, photocopying, transcribing, and faxing.
- Update paperwork, maintain documents, and manage word processing tasks.
- Help organize and maintain common office areas.
- Perform general office clerk duties and handle errands.
- Coordinate events as needed.
- Manage petty cash and office expenditure.
- Create, maintain, and enter information into databases.
- Goodies ordering, tracking and maintaining stock.
- Manage housekeeping and security persons.
- Should be ready to work on Saturday for half a day.
- The admin responsibilities are not limited to those mentioned above and should be prepared to undertake additional tasks as they arise based on the needs of the office.
Requirements:
Skills:
- Proven experience as a Receptionist or Front Office Representative.
- Proficiency in Kannada and English (must be able to speak and read Kannada).
- Strong proficiency in Microsoft Office (Word, Excel) and Google Sheets.
- Hands-on experience with office equipment (e.g., fax machines, printers).
- Professional attitude and appearance.
- Strong written and verbal communication skills.
- Ability to be resourceful and proactive in problem-solving.
- Excellent organizational and multitasking skills, with the ability to prioritize tasks effectively.
- A customer service-oriented attitude.
- Should be a good team player
- Quick learner
Preferences:
- Preference for local candidates.
- Must be fluent in Kannada (spoken and written).
Pay: ₹15,000.00 - ₹17,000.00 per month
Language:
Location:
- Banashankari, Bengaluru, Karnataka (Required)
Work Location: In person
