Job Summary
We are looking for a dynamic and organized Event Team Coordinator to support the planning, coordination, and execution of events. The candidate will be responsible for managing event logistics, coordinating with vendors and team members, and ensuring smooth event operations from start to finish. The ideal candidate should have excellent communication skills in both English and Malayalam, strong organizational abilities, and at least 2 years of experience in event coordination or related fields.
Key Responsibilities
- Coordinate event planning activities and maintain schedules.
- Liaise with clients, vendors, and internal departments regarding event and creative requirements.
- Follow up with concerned teams to ensure timely delivery of services and tasks.
- Prepare event team schedules, duty rosters, and task allocations as directed by the Country Head – Events.
- Monitor and follow up on task completion by team members.
- Assist the Country Head – Events in managing the team and delivering event operations efficiently.
- Handle event registrations, participant inquiries, and customer support.
- Maintain event records, reports, and expense tracking.
- Prepare post-event reports and feedback summaries.
- Support event promotions and marketing activities.
- Research new event trends, ideas, and best practices to support continuous improvement.
Skills Required
- Good communication skills in English and Malayalam.
- Strong coordination, follow-up, and organizational skills.
- Ability to manage multiple tasks and meet deadlines.
- Good team coordination and interpersonal skills.
- Problem-solving and decision-making ability.
- Basic knowledge of MS Office, email, and spreadsheets.
- Attention to detail and reporting skills.
Qualifications
- Bachelor's Degree or Diploma in Event Management, Hospitality, Marketing, Business Administration, or a related field.
- Minimum 1 year of experience in event coordination, event operations, hospitality, or related fields.
Willingness to work flexible hours, weekends, and travel when required.
Work Location: In person
