Job Title: Admin Executive – Production Unit
Organization: Kshamata
Location: Thane, Sawarkar Nagar
Reporting To: Production Manager / Program Manager
Role Overview
The Admin Executive will be responsible for managing administrative operations of the production unit, ensuring smooth day-to-day functioning, coordination between teams, and maintaining records related to production, inventory, and logistics.
Key Responsibilities
1. Administrative Management
- Oversee daily administrative activities of the production unit
- Maintain proper documentation and filing systems (physical & digital)
- Ensure compliance with organizational policies and procedures
2. Inventory & Stock Management
- Maintain records of raw materials, finished goods, and supplies
- Monitor stock levels and coordinate timely procurement
- Conduct periodic stock verification and reporting
3. Production Coordination
- Coordinate with production team for workflow planning
- Track daily production outputs and maintain reports
- Assist in scheduling production activities
4. Vendor & Procurement Support
- Coordinate with vendors for material procurement
- Maintain vendor records and documentation
- Ensure timely delivery of materials and supplies
5. Data Management & Reporting
- Maintain MIS records related to production and admin activities
- Prepare daily/weekly/monthly reports
- Support audits by maintaining required documentation
6. Logistics & Dispatch
- Coordinate packaging, dispatch, and delivery schedules
- Maintain dispatch records and tracking details
- Ensure proper documentation for goods movement
7. Team Support
- Support production staff with administrative requirements
- Ensure smooth communication between departments
- Assist in onboarding and basic HR documentation if required
Required Skills & Qualifications
- Graduate in any discipline (preferred: Commerce/Administration)
- 1–3 years of experience in admin/operations (production unit preferred)
- Strong organizational and multitasking skills
- Proficiency in MS Excel, Word, and basic MIS reporting
- Good communication and coordination skills
- Attention to detail and problem-solving ability
Preferred Attributes
- Experience working in NGO/social sector (added advantage)
- Basic understanding of production workflows
- Ability to work in a fast-paced environment
Key Deliverables
- Accurate and timely documentation
- Efficient inventory and stock management
- Smooth coordination of production activities
- Timely reporting and compliance
Working Hours
8 hours per day and 6 days a week
Note
This role requires a proactive and detail-oriented individual who can ensure operational efficiency within the production unit while supporting the larger goals of Kshamata.
Pay: ₹9,954.09 - ₹20,000.00 per month
Benefits:
- Cell phone reimbursement
- Commuter assistance
Work Location: In person
