Organization:
Goraksh Shaktidham Sevarth Foundation (GSS Foundation)
About the Organization
Goraksh Shaktidham Sevarth Foundation (GSS Foundation) is a registered non-profit organization committed to creating sustainable social impact through education, skill development, women empowerment, healthcare awareness, environmental initiatives, and rural development. We are seeking a highly organized, professional, and proactive Executive Coordinator to support senior management in daily operations and external communications.
Job Summary
The Executive Coordinator will provide administrative and executive support to the management team while handling professional communication with stakeholders, government departments, corporate partners, educational institutions, and donors. The ideal candidate should possess excellent spoken and written English, strong business communication skills, advanced computer proficiency, and the ability to manage multiple responsibilities with professionalism and confidentiality.
Key Responsibilities
- Manage the daily schedule, meetings, appointments, and travel arrangements of senior management.
- Draft professional emails, letters, proposals, reports, meeting minutes, and official correspondence.
- Handle telephone calls, video meetings, and business communications in fluent English and Hindi.
- Communicate professionally with corporate organizations, CSR partners, government officials, educational institutions, and other stakeholders.
- Maintain confidential documents, records, files, and organizational databases.
- Coordinate meetings, presentations, seminars, workshops, and official events.
- Prepare presentations, spreadsheets, reports, and business documents using MS Office.
- Follow up on pending tasks, project updates, and official communications.
- Assist in preparing proposals, presentations, CSR documentation, and project reports.
- Coordinate with internal departments to ensure smooth administrative operations.
- Maintain calendars, reminders, and schedules for management.
- Support management in strategic planning, documentation, and day-to-day administrative activities.
- Perform other executive and administrative responsibilities assigned by the management.
Required Skills
- Excellent spoken and written English communication.
- Professional telephone etiquette and telecommunication skills.
- Strong business communication and corporate correspondence skills.
- Excellent interpersonal, coordination, and organizational abilities.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Knowledge of Google Workspace (Docs, Sheets, Drive, Meet).
- Fast typing and document formatting skills.
- Strong internet research and information management abilities.
- Ability to prepare presentations, reports, and official documents.
- Excellent time management and multitasking skills.
- High level of professionalism, confidentiality, and attention to detail.
- Ability to work independently and under deadlines.
Qualifications
- Bachelor's degree in Business Administration, Commerce, Management, English, Computer Applications, or any related discipline.
- MBA or PGDM will be an added advantage.
- Minimum 1-3 years of experience as a Personal Assistant, Executive Assistant, Office Coordinator, or Administrative Executive is preferred.
- Fresh graduates with exceptional English communication, business understanding, and computer proficiency are encouraged to apply.
Preferred Knowledge
- Business administration and office management.
- Corporate communication and professional email writing.
- CSR documentation and NGO operations (preferred).
- Meeting coordination and executive support.
- Basic accounting and documentation knowledge (preferred).
- Presentation preparation and report writing.
Job Details
- Job Type: Full-Time (In-Office)
- Location: Indore, Madhya Pradesh
- Working Hours: 11:00 AM to 7:00 PM (Monday to Saturday)
- Salary: As per qualifications and experience
Job Type: Full-time
Pay: From ₹15,000.00 per month
Work Location: In person
