Job Type: Full-time
Department: Finance & Administration
Location: Chromepet
Salary: 20000 - 27000
Experience: 2+ yrs
Job Summary
We are looking for a Travel & Expenses Executive to manage employee travel arrangements, hotel bookings, travel expenses, vehicle monitoring and fuel coordination. The ideal candidate should have previous experience in train, bus and flight ticket booking, hotel booking, expense verification and reimbursement processing.
The candidate must be highly detail-oriented and responsible for checking all expenses and supporting bills before submitting them for payment.
Key Responsibilities
- Book train, bus and flight tickets for employees based on business and site requirements.
- Handle hotel and accommodation bookings for employees travelling for work.
- Coordinate travel plans, cancellations, rescheduling and other travel-related requirements.
- Collect and verify employee travel, food and accommodation expenses.
- Cross-check bills and receipts at the time of submission.
- Verify the date, amount, purpose, employee details and supporting documents for every expense.
- Question employees immediately if any expense is irrelevant, incorrect, unsupported or doubtful.
- Ensure that false or invalid bills are not processed for reimbursement.
- Maintain proper records of all travel and expense claims.
- Close the daily expenses on a day-to-day basis and submit the verified statement to the Senior Accountant.
- Follow up on pending bills, missing documents and clarifications.
- Monitor company vehicle tracking and usage.
- Maintain vehicle and fuel records and coordinate fuel requirements.
- Coordinate BPCL fuel filling for company vehicles.
- Verify fuel bills and consumption against vehicle usage.
- Identify and report any unusual or incorrect travel, vehicle or fuel expenses.
- Prepare daily/weekly expense and travel reports as required.
- Coordinate with employees, drivers, accounts and other departments for smooth operations.
Requirements
- Previous experience in travel booking and expense management is preferred.
- Experience in train, bus and flight ticket booking is required.
- Experience in hotel/accommodation booking.
- Experience in handling employee travel, food and accommodation expenses.
- Good knowledge of MS Excel / Google Sheets.
- Strong numerical and analytical skills.
- Good communication and coordination skills.
- Ability to verify bills and identify discrepancies.
- Should be comfortable questioning employees regarding incorrect or unsupported expenses.
- High level of integrity, responsibility and attention to detail.
- Ability to complete daily work within deadlines.
Preferred Candidate
Candidates with experience in Travel Desk, Travel & Expense Management or Employee Travel Coordination will be preferred.
Pay: ₹20,000.00 - ₹27,000.00 per month
Benefits:
- Leave encashment
- Provident Fund
Application Question(s):
- Do you have previous experience in booking train, bus, and flight tickets, as well as hotel/accommodation bookings?
- Do you have experience handling and verifying employee travel expenses, including food, accommodation, travel bills, and reimbursement claims?
- Are you comfortable checking employee bills and questioning or rejecting any incorrect, irrelevant, duplicate, or unsupported expenses?
Work Location: In person
