Job Description: Procurement / Purchase Manager (IT)
Location: Kolkata, West Bengal
Experience: Minimum 4 Years
Employment Type: Full-Time
About Emdee Digitronics
Emdee Digitronics Pvt. Ltd. (Emdee) is a leading B2G IT company advancing the Digital India mission and supporting e-government initiatives for over 20 years through IT infrastructure, software, IT-enabled services, IT manpower, and security systems. Beyond IT, Emdee is a technology-driven organisation delivering engineering, manufacturing, automation, and digital transformation solutions across diverse industries.
About the Role
Emdee Digitronics is looking for a detail-oriented and proactive Procurement / Purchase Manager to take end-to-end ownership of vendor management and the procurement supply chain for IT hardware, assets, and related categories. The ideal candidate will manage the complete purchase cycle — from reading requirements and sourcing vendors to negotiating rates and ensuring timely delivery — while building and strengthening long-term relationships with OEMs and vendors. The role also covers procurement support for non-IT and ad-hoc requirements across Emdee's diversified businesses.
Key Responsibilities
- Manage end-to-end procurement of IT hardware, assets, components and peripherals — including desktops/laptops, active & passive networking equipment, computer peripherals, screens & AV, surveillance infrastructure (CCTV and more), biometrics, scanners/printers, servers & storage, LAN/WAN equipment, mobile devices/tablets, workstations, and other IT assets.
- Read and interpret BOMs (Bill of Materials) to identify procurement requirements for projects and ad-hoc purchases.
- Identify and contact relevant OEMs and vendors for required products/materials.
- Send RFQs (Request for Quotations) to multiple vendors for each requirement to ensure competitive sourcing.
- Negotiate pricing, payment terms, and delivery timelines with vendors and OEMs.
- Prepare comparison sheets to evaluate vendor quotes and support informed purchase decisions.
- Build and maintain strong vendor relationships, and continuously work to expand and diversify the vendor base.
- Coordinate with the accounts team for timely raising of purchase orders, vendor payments, invoice reconciliation, and resolution of payment queries.
- Track order status and follow up proactively with vendors to ensure timely delivery.
- Coordinate with the supply chain/logistics team on inbound shipment tracking, receipt, and warehousing.
- Coordinate with project teams to understand requirement specifications, priorities, and timelines.
- Procure non-IT goods for petty and ad-hoc purchases, non-IT components of tenders, and Emdee's diversified business verticals — managing the relevant vendor base for the same.
- Maintain accurate procurement records — quotations, comparison sheets, purchase orders, and vendor master data.
- Monitor market pricing trends to ensure the organisation consistently secures competitive procurement costs.
Qualifications & Skills
- Any Graduate.
- Minimum 4 years of procurement/purchase experience, mandatorily within an IT System Integrator, IT hardware commerce, retail, or distribution business.
- Experience working in government tender markets is preferred.
- Strong existing network of OEM and vendor contacts across IT hardware categories.
- Proven experience in RFQ management, price negotiation, and vendor comparison/evaluation.
- Proficiency in MS Excel and ERP/procurement software.
- Strong analytical, communication, and negotiation skills.
Key Competencies
- Strong ownership mindset with the ability to manage vendor relationships end-to-end.
- Effective coordination and relationship-building across supply chain, project, and accounts teams.
- Ability to work under deadlines and manage multiple procurement requirements simultaneously.
- High attention to detail in quotations, comparison sheets, and order tracking.
Pay: ₹500,000.00 - ₹800,000.00 per year
Benefits:
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
