JOB DESCRIPTION
Position Title - AM Contracts
Department - Contracts
Reporting To - DGM - Contracts
Job Purpose
To manage the end-to-end contract lifecycle including tendering, vendor evaluation, contractor finalization, work order management, contract administration, vendor development, dispute resolution, MIS reporting, and coordination with internal stakeholders to ensure timely and cost-effective execution of projects.
Key Responsibilities:
1. Pre-Contract Phase:
Contract Drafting and Review:
· Collaborate with technical teams to prepare comprehensive contract documents.
· Review and interpret contracts document such as drawings, specifications, conditions of contract, and statutory regulations for accuracy and completeness.
Negotiation Support:
· Assist in negotiations with OEM / vendors / contractors to finalize contract terms and conditions.
· Ensure that the agreed terms are clearly documented in the contract.
Tendering Process: Assists in the tendering process
2. Post Contract Phase
· Act as the primary interface between various project stakeholders, including design engineering team, material management team, client representatives, and contractor / OEM / vendor, for the assigned package to ensure compliance with contractual obligations.
· Manage change orders and variations to the contract, ensuring proper documentation and approvals etc.
· Obtain quotations for additional/ Variation items as may be required
· Coordinate with the legal team and develop legal notices and claims.
· Tracking, updating and follow up on contractual instruments like Bank Guarantee, Bonds, and Insurance etc.
· Issue proper delay notifications promptly to the contractors through contractual letter and suitable contracts correspondence
· Project Delay Analysis and subsequent proceedings as per Contract Agreement,
· Counter the extra claims raised by contractor with detailed cost estimates & proper justification / analysis and negotiate / minimize the extra claim with the contractor
3. Documentation and Record Keeping
· Maintain accurate and up-to-date contract records, including all correspondence, approvals, and modifications.
· Track all the prime/main contract deliverables from award to contract completion along with contract milestones and identify potential risks.
· Support corrective actions for schedule deviations.
· Monitor contract performance, RFIs and maintain claim register
· Monitor Contractor’s performance, conduct contractor’s performance evaluation jointly with all concerned stakeholders and gap analysis
· Ensure all statutory compliance like PF, ESIC, Workman Compensation Policy, CAR policy labour laws etc. being complied by the contractors
· Prepare contractual communications.
4. Communication and Coordination
· Act as the primary point of contact for contract-related matters, facilitating communication between parties
· Track compliance requirements and ensure timely closure.
· Coordinate with engineering and construction teams to ensure alignment with contract requirements.
5. Vendor Development
· Identify and onboard new vendors and contractors.
· Manage vendor registration and qualification process.
· Maintain updated contractor database.
· Improve vendor competitiveness and availability across projects.
6. MIS & Dashboard Management
· Preparation of risk / claim register
· Contract Performance Reporting (Planned Value vs Achieved value)
· Contract Closure report / checklist
· Preparation of vendor evaluation report.
· GAP analysis report
· Preparation MIS of change order / variation
7. Contract Closeout & Dispute Resolution
· Resolve contractual disputes in coordination with stakeholders.
· Facilitate contract closure and reconciliation activities.
· Coordinate with PMC consultants and project teams for contract finalization.
· Manage the contract closeout process, ensuring all obligations are fulfilled and final documentation is completed.
· Support special projects such as large-scale development contracts.
8. Stakeholder Coordination
· Liaise with Project, Procurement, Finance, design, Quality, Legal, MIS and PMC teams.
· Frequent Site visit and necessary coordination with relevant project stakeholders.
Education & ExperienceEducational Qualification
· B.E./ B.Tech in Civil / Electrical / Mechanical Engineering
· MBA / PGDM / RICS / NICMAR (Preferred)
· Commercial & Contracts Management Certification
Experience
· 5 + years of experience in Contracts, Tendering or Construction Contract Management.
· Experience in real estate, infrastructure, construction, or EPC projects
· Post Contracts Experience Preferred
Technical Competencies
· Tendering & Contract Management
· Rate Analysis & Cost Evaluation
· Vendor Management
· Contract Documentation
· Commercial Negotiation
· Work Order Management
· Delay Analysis
· MIS Reporting & Dashboarding
· ERP/SAP Knowledge
· MS Excel, Power BI & Advanced Reporting
Behavioral Competencies
· Negotiation Skills
· Analytical Thinking
· Attention to Detail
· Stakeholder Management
· Problem Solving
· Planning & Organizing
· Communication Skills
· Decision Making
Key Deliverables
· Assists in timely tender issuance and contractor finalization.
· Accurate contract documentation and work order processing.
· Effective monitoring of contractor performance.
· Timely CPF compliance management.
· Project Delay Analysis
· Extra Claim Analysis
· Ensure Statutory compliances are compiled by the contractor
· Robust vendor development and onboarding.
· Accurate MIS and contract dashboards.
· Efficient contract dispute resolution.
· Improved contractual governance and project support.
Job Types: Full-time, Permanent
Pay: ₹45,000.00 - ₹60,000.00 per month
Benefits:
- Flexible schedule
- Health insurance
- Paid sick time
- Provident Fund
Application Question(s):
- Do you have experience in contracts complience & contractor performance evaluations ?
- What is the maxium value of contract you handled in the real estate contracts ?
- What is your current CTC and notice period ?
- Have your compleated your B.E./ B.Tech in Civil / Electrical / Mechanical Engineering or NICMAR (Preferred) ?
Work Location: In person
