Job Description – Accounts Payable Executive (Head Office)
Position: Accounts Payable Executive
Location: Head Office
Reporting To: Manager – Finance & Accounts
Role Overview :
The Accounts Payable Executive will be responsible for managing and processing all vendor and utility payments across our group of hospitals. This role requires accuracy, timeliness, and effective coordination with both hospital-level finance teams and vendors to ensure smooth payment operations.
Key Responsibilities:
Process vendor invoices for all 5 hospitals, ensuring accuracy and compliance with company policies. Verify supporting documents (POs, GRNs, service completion notes, etc.) before releasing payments.
Maintain a vendor payment tracker with due dates, priority payments, and cleared transactions. Coordinate with hospital finance executives to resolve invoice/payment discrepancies.
Ensure timely payment of all utility bills (electricity, water, internet, telephone, etc.) across hospitals. Process statutory payments (PF, ESI, GST, TDS, etc.) as directed.
Maintain a monthly calendar for recurring payments to avoid delays/penalties. Ensure physical and digital filing of all invoices and payment records at HO.
Assist in preparing vendor account reconciliations. Support audit requirements by providing payment data and reconciliations.
Liaise with hospital-level finance executives to collect, verify, and process invoices. Escalate payment delays or discrepancies to the Manager – Finance & Accounts.
Prepare weekly payment status reports for management. Follow internal approval workflows before releasing payments.
Adhere to company policies, financial controls, and confidentiality requirements. Suggest process improvements for efficiency in AP management.
Qualifications & Skills :
B.Com / M.Com / MBA (Finance/Accounts) with 2–4 years of experience in Accounts Payable. Prior experience in healthcare/hospital finance preferred.
Good knowledge of Tally/ERP and MS Excel (vlookups, pivot tables, trackers). Strong attention to detail and accuracy.
Good communication skills to coordinate with hospital teams and vendors. Ability to handle multiple hospitals’ workload and prioritize payments.
Pay: ₹25,000.00 - ₹40,000.00 per month
Benefits:
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
