Executive Assistant (EA) – MEP Industry
Position: Executive Assistant (EA) to ED
Industry: MEP (Mechanical, Electrical & Plumbing)
Location: Greater Noida, Udyog Vihar Extn.
Experience: 1–3 Years (Preferred)
Job Summary
We are seeking a proactive and organized Executive Assistant (EA) to support the Executive Director (ED) in day-to-day administrative and coordination activities. The candidate should possess good communication skills, basic Excel knowledge, email management experience, and the ability to efficiently handle calendar scheduling, meeting coordination, and follow-ups.
Key Responsibilities
- Manage and maintain the Executive Director's calendar, appointments, and meeting schedules.
- Coordinate internal and external meetings, prepare meeting invitations, and ensure timely communication with participants.
- Track action items and conduct regular follow-ups with internal teams, clients, vendors, and project stakeholders.
- Draft, send, and manage professional email communications on behalf of management.
- Maintain records of meetings, MOMs (Minutes of Meeting), and follow-up trackers.
- Prepare basic reports, trackers, and data sheets using Microsoft Excel.
- Coordinate travel arrangements, hotel bookings, and meeting logistics when required.
- Organize and maintain digital and physical documentation.
- Support management in administrative and operational tasks related to MEP projects.
- Ensure timely reminders and updates regarding important meetings, deadlines, and commitments.
Required Skills
- Basic proficiency in Microsoft Excel (data entry, filters, simple formulas, maintaining trackers).
- Good knowledge of email drafting.
- Experience in calendar management and meeting scheduling.
- Strong follow-up and coordination skills.
- Good verbal and written communication skills.
- Ability to handle multiple tasks and maintain confidentiality
Preferred Qualifications
- Graduate in any discipline.
- Experience as an Executive Assistant, Personal Assistant or Coordinator
Key Competencies
- Time Management
- Communication Skills
- Coordination & Follow-up
- Attention to Detail
- Professionalism
- Organizational Skills
Interested Candidate may share their Resume at 8383843398
Job Type: Full-time
Pay: ₹15,000.00 - ₹20,000.00 per month
Benefits:
- Cell phone reimbursement
- Internet reimbursement
Work Location: In person
