Job Title: Back Office Executive
Company: Blacksmith Woven Conversion
Location: Vatva GIDC, Ahmedabad, Gujarat
Department: Administration / Operations
Employment Type: Full-Time
Experience Required: 1–3 Years
Qualification: Graduate (B.Com, BBA, BA, BCA or equivalent)
ERP Knowledge: Preferred
About the Company
Blacksmith Woven Conversion is a growing organization committed to delivering quality products and exceptional customer service. We are looking for a detail-oriented and organized Back Office Executive to support our day-to-day administrative, operational, and coordination activities.
Job Summary
The Back Office Executive will be responsible for managing administrative tasks, maintaining records, coordinating with internal departments, and ensuring smooth operational workflows. The ideal candidate should possess strong organizational skills, attention to detail, proficiency in computer applications, and the ability to handle multiple responsibilities efficiently.
Key ResponsibilitiesAdministrative Support
- Manage and maintain company records, documents, and files.
- Prepare, update, and organize reports, spreadsheets, and business documents.
- Perform data entry and maintain accurate records in ERP software and company databases.
- Ensure proper documentation and filing of invoices, purchase orders, sales orders, and other business records.
ERP & Data Management
- Enter and update customer, vendor, and transaction data in the ERP system.
- Generate reports related to sales, inventory, dispatch, and operations.
- Verify data accuracy and resolve discrepancies when required.
- Assist departments in maintaining updated records and operational information.
Coordination & Communication
- Coordinate with Sales, Production, Dispatch, Accounts, and Purchase departments for smooth workflow execution.
- Follow up on pending orders, dispatch schedules, and documentation requirements.
- Assist in handling customer inquiries and internal communication.
- Ensure timely sharing of information between departments.
Documentation & Reporting
- Prepare quotations, delivery challans, invoices, and other operational documents.
- Generate daily, weekly, and monthly reports as required by management.
- Maintain records of orders, inventory movements, and customer communications.
- Support management with data collection and report preparation.
Office Operations
- Monitor office supplies and coordinate procurement requirements.
- Assist in maintaining office procedures and administrative systems.
- Handle routine correspondence through email and phone communication.
- Support management in various operational and administrative activities.
Required Skills & Competencies
- Excellent organizational and multitasking abilities.
- Strong attention to detail and accuracy.
- Good verbal and written communication skills.
- Proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
- Basic knowledge of ERP software and business processes.
- Ability to work independently and collaboratively within a team.
- Strong time-management and problem-solving skills.
- Professional attitude and willingness to learn.
Educational Qualification
- Graduate in B.Com, BBA, BA, BCA, or any relevant discipline.
- Additional certification in Computer Applications or ERP software will be an advantage.
Experience Requirements
- 1–3 years of experience in Back Office Operations, Administration, Data Management, or Coordination roles.
- Freshers with strong computer skills and willingness to learn may also apply.
- Experience in a manufacturing or industrial environment will be preferred.
Key Performance Indicators (KPIs)
- Accuracy of data entry and documentation.
- Timely completion of assigned tasks and reports.
- Effective coordination with internal departments.
- Maintenance of organized records and files.
- ERP data accuracy and system updates.
- Overall administrative efficiency and support.
Pay: ₹18,000.00 - ₹20,000.00 per month
Benefits:
- Cell phone reimbursement
- Life insurance
Work Location: In person
